Executive Administrative Assistant

Clerical Jobs Brentwood, Tennessee


Description

Healthcare Without Rival

Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care – in-person and in the digital environment. It operates more than 800 onsite and nearsite wellness centers in 45 states and Guam, delivering care through the Digital Wellness Center and onsite, nearsite, mobile, and event solutions. 

Premise delivers value by simplifying complexity and breaking down barriers to give diverse member populations access to convenient, integrated, high-quality care. We offer more than 30 products, delivering the breadth and depth of care required to serve organizations' total populations. The result is healthcare that meets the needs of members and their families, helping them live healthier while lowering costs for organizations. 

Premise offers a wide range of dynamic, purpose-driven career opportunities. We are currently looking for an Executive Assistant to join our team in Brentwood, TN.

About the role:

As the Executive Assistant, you will perform advanced and diversified administrative duties for a top-level executive/officer of the Company. You will handle confidential matters and perform support functions which require a broad and comprehensive knowledge of Company policy and procedures. You may utilize the assistance of lower level administrative assistants when necessary. This position structures and organizes activities of the executive to facilitate the efficient operation of the department and maintains excellent relationships with others.

Job Requirements:

  • Structures, organizes and expedites the activities and workflow of the executive’s office. Prioritizes schedules, develops and initiates system of follow-up for projects, meetings and issues to assure the efficient and effective management of the executive’s office.
  • Screens correspondence and phone calls from high ranking Company officials or executives external to the Company. Determines the nature of the call and the degree of urgency and handles routine calls tactfully and diplomatically. Prioritizes the mail and responds to correspondence as appropriate, with limited direction. Represents executive effectively when dealing with internal and external contacts.
  • Prepares and presents reports on special projects. Collects, analyzes, and formats the requisite information and data and maintains the database. Review presentation materials to ensure that the executive is able to effectively deliver the presentation to the intended audience. Distributes information to the staff as required.
  • Communicates and/or coordinates executive’s instructions with various individuals and/or departments. Furnishes and obtains information from other Company executives or outside representatives. Handles extremely confidential and/or sensitive information of a company-wide nature with the highest discretion and decorum. Answers questions and prepares routine/non-routine correspondence in the place of the executive. Obtains and furnishes information on behalf of the executive.
  • Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for the executive and direct reports. Makes arrangements and coordinates all details for meetings, conferences and special events.
  • On behalf of the executive, meets with the direct reports to gather any information needed by the executive. Prepares compiled information for the executive’s review. May recommend actions to be taken by the executive based on the gathered information.
  • May manage various administrative projects. Participates in gathering research and generates reports as needed. Notifies project participants on timelines and completion dates.
  • Assists in compiling and developing the organization’s annual budget. Processes expense reports and monitors incoming invoices.
  • Prepares forms to process and pay invoices. May delegate work to less experienced administrative staff. May coach and mentor these individuals. Provides input on performance evaluation.
  • May provide administrative support for multiple executives, either on a full-time or as needed basis.

Education:

  • High School diploma/GED or equivalent work experience
  • Associates or Bachelor’s Degree preferred.

Experience:

  • At least 7 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
  • At least 2 years of experience coordinating and scheduling multiple events simultaneously.
  • At least 5 years of experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events).
  • At least 2 years of experience working with individuals at the executive level.

Knowledge and Skills:

  • Experience building and maintaining relationships within a team.
  • Basic email and internet explorer skills (sending, receiving, and organizing communications).
  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
  • Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.
  • Advanced level skill in Microsoft Excel (for example: using AVERAGE function, merging and centering cells, printing centered page and/or creating a pivot table).
  • Advanced level skill in Microsoft PowerPoint (for example: changing picture styles, customizing animation and/or setting automatic slide timings).
  • Advanced level skill in Microsoft Word (for example: adding developer tab, creating a macro, formatting table style, inserting comments and/or creating a mail merge).
  • Experience using Outlook or Lotus Notes for email and calendar management preferred.

 

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers benefits packages including medical, dental, vision, life insurance, 401(k), paid holidays and vacation time, a company-sponsored wellness program, and much more our talent acquisition team will be happy to share with you.

Premise Health is an equal opportunity employer; we value inclusion, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

To support Premise Health’s commitment to the safety, health and wellbeing of our team members, clients and patients, Premise Health encourages all new team members to be fully vaccinated and up to date with a COVID-19 vaccine.   Where applicable state or local laws or a client require, individuals who are offered and accept a position with Premise Health will be required to provide proof of vaccination in the form of a CDC vaccination card as part of the pre-employment onboarding process. *

*Except where a reasonable medical or religious accommodation can be granted.

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