HR Program Coordinator
Premier Research helps highly innovative biotech and specialty pharma companies transform life-changing ideas into reality, targeting unmet needs in analgesia, neuroscience, oncology, pediatrics, and rare diseases.
We’re looking for an exceptional HR Programs Coordinator to bring your passion to our team. You will be encouraged to grow professionally and personally while enjoying cross-functional partnerships with genuinely supportive colleagues, regardless of location or seniority. Most importantly, you will be using your skills to bring tangible hope to critically ill patients around the world.
At Premier Research, we are science-minded and heart-centered. Join us.
The HR Program Coordinator possess a basic understanding of Human Resources policies and Premier specific operating procedures. In this position, the HR Program Coordinator provides administrative support to the recruiting and human resources teams.
Within the hiring process, the HR Program coordinator will handle all pre-hire on-boarding tasks; including offer letter administration, sending of new hire paperwork, initiating of background screenings, and data entry for new hires.
Other ad-hoc tasks within Human Resources will be handled by the HR Program Coordinator, including driving employee engagement and improving processes and procedures within the HR department.
JobVite administration: sets up users in the applicant tracking system, updates back-end information to feed requisition approval workflows, creates templates and screening/feedback forms
Schedules interviews, arranges candidate travel, and handles submissions of expense reimbursement reports
Prepares offer letters and executive contracts, initiates candidate background checks and screen final reports
Communicates with recruiters, new employees, and hiring managers to ensure all on-boarding is smooth and efficient
Administers, collects and reviews all new hire paperwork
Ensures completion, accuracy, and organization of employee files
Manages the data entry in to Workday HRIS for incoming new hires and personnel changes
Oversee submission and maintenance of I-9 forms and ensures timely entries in to EVerify
Assist the analytics team with reports
Support with preparation of new and renewal employment contracts
Support in employee engagement activities
Support in the creation and update of work flow processes and procedures as needed
Creates and prepares various departmental reports and maintain updated spreadsheets
Updates and maintains various sections of the company extranet website
Bachelor degree in Business, Sciences, HR, Psychology, or related field
Five years’ experience in HR operations or equivalent Project Administration or Management experience
Demonstrated proficiency with MS Office applications and advanced spreadsheet and PowerPoint skills (preferred)
Familiarity with Human Resources systems, e.g., applicant tracking systems, human resources information systems, EVerify
Ability to maintain strict confidentiality with highly sensitive matters
Excellent interpersonal communications skills including verbal and written
Experience proofreading and editing for spelling, punctuation, grammar and meaning
Experience providing excellent customer service while interacting with the public as well as diverse employee group
Excellent team player and shows willingness to back-up others in the HR department
Ability to multitask and work effectively in a fast-paced environment with changing priorities.
Ability to gain comprehensive knowledge of department functions, resources and practices
Skilled at dealing with frequent interruptions and varying phone calls
Ability to work as a self-starter and think beyond the task at hand
Ability to learn and convey Premier’s policies and procedures to staff as needed