Payroll Manager

Accounting South San Francisco, California


Payroll Manager


Requisition ID:


Position Summary


We are looking for a Payroll Manager who understands the value of making an impact and will do so by leading our payroll function in a dedicated and committed manner that will yield smooth operations of the function, be committed to accuracy in all transactions, and has a proven track record of successfully collaborating with key vendors and internal stakeholders. In addition, our ideal candidate is analytical and methodical, has deep knowledge of multi-state payroll regulations, and has a strong desire to bring about continuous improvement in payroll operations efficiency.




  • Oversee and handle multi-state semi-monthly payroll processing for approximately four hundred employees
  • Own the full-cycle payroll process by maintaining payroll systems; directing the collection, calculation, and entering of data
  • Ensure the integrity of payroll data, including accurate earning and deduction codes and employee taxation
  • Monitor and ensure compliance with applicable federal, state and local laws and regulations
  • Ensure all tax deposits are processed timely and accurately for each jurisdiction
  • Understand payroll strategies and deliver recommendations for continuous improvement of operational processes and systems
  • Enhance payroll reporting capabilities to provide decision support for management
  • Maintain payroll guidelines by writing and updating policies and procedures
  • Guarantee employee confidence with accurate payroll operations and with a customer-service focus
  • Keep information confidential and respond to employee inquiries in a timely manner
  • Keep up-to-date on professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Establish strong partnerships with key internal organizations such as Human Resources, Benefits, and Accounting
  • Lead quarterly and year-end payroll processes and audits to ensure accurate and timely filings and processing of W-2s, etc.
  • Perform other duties as assigned




  • Bachelor’s Degree and 8+ years of multi-state payroll experience, CPP a plus
  • Proven experience as a Payroll Manager
  • Current knowledge of payroll procedures and related laws
  • Have high familiarity with payroll software ADP Workforce Now
  • Have advanced Excel skills with a keen eye for detail; experience with VLOOKUP
  • Understand imputed income and stock purchase plans
  • Excellent verbal, written, and interpersonal communication skills
  • Excellent relationship building and business collaboration skills
  • Possess organizational and leadership skills
  • Experience participating in HRIS implementation a plus
  • Experience in biotech or pharmaceuticals industry a plus



Portola Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any characteristic protected by law.