Description

Planned Companies –Executive Assistant (CEO) – Job Description

Monday-Friday 8:30am-5:00pm

Salary: $70,000+

Summary

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring efficient day-to-day operations and enabling the CEO to focus on strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced executive environment. The Executive Assistant serves as a trusted partner, representing the CEO’s office with professionalism and confidentiality.

Primary Job Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, coordinating logistics, and prioritizing appointments.
• Prepare, edit, and organize reports, presentations, and other materials for executive meetings and engagements.
• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
• Arrange complex travel itineraries, accommodations, and expense reports with accuracy and efficiency.
• Track and follow up on key initiatives, deadlines, and deliverables to support the CEO’s goals
•  Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate executive team and board meetings, including preparation of agendas, minutes, and materials.
• Support the CEO’s involvement in external engagements, including speaking events, client relations, and industry activities.
• Anticipate needs and proactively address administrative and operational issues on behalf of the CEO.
• Partner with other executive assistants and departments to ensure alignment and cross-functional collaboration.
• Proactively resolve scheduling conflicts.
• Handle game ticket management.
• Coordinate coffee and lunches on a regular basis to ensure schedule efficiency and uninterrupted workflow.
• Support the CEO and C-Suite with personal assistant tasks.
• Provide support to other members of the executive team, including scheduling, travel logistics, etc. 
• Support other company projects and initiatives as requested.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 5+ years of experience supporting C-suite executives or senior leadership in a fast-paced environment.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and judgment when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Ability to operate with agility, composure, and reliability in a dynamic executive setting.
• Experience in a real estate, property management, or service-based industry is a plus.

Benefits

• Full-time employees (defined as working 30 or more hours per week) are eligible for medical, dental, vision and other ancillary benefits. 
• All employees (full-time and part-time) are eligible to participate in the company’s 401K which has an employer match.

“Planned Companies is an equal opportunity employer. Planned Companies does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.”

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