1. Data Management & Filing

• Create, update, and maintain accurate digital and physical sanitation files, logs, and databases.
• Maintain documents related to pre-op inspections, SSOPs, chemical concentrations, sanitation audits, and corrective actions.
• Ensure all sanitation paperwork is complete, legible, compliant, and audit-ready.
• Support data entry for regulatory and internal programs such as USDA, QA, Food Safety, and Corporate Sanitation.

2. Office & Administrative Support

• Perform general office tasks including photocopying, scanning, faxing, uploading documents, printing reports, and sorting mail.
• Maintain office and sanitation supply inventories; create purchase requisitions when needed.
• Assist leaders and supervisors with document preparation, scheduling, and distribution of sanitation materials.

3. Organizational & Coordination Duties

• Manage multiple tasks, deadlines, and follow-up requirements related to sanitation audits, training, and compliance deadlines.
• Support bookkeeping-type audits (document verifications, time logs, supply usage logs, etc.).
• Organize and prepare daily sanitation packets, chemical training materials, and shift handoff documentation.

4. Technical Proficiency

• Use Microsoft Office (Word, Excel, PowerPoint, Outlook) to create logs, spreadsheets, presentations, and reports.
• Operate office equipment such as printers, scanners, copiers, and fax machines.
• Enter data into facility management systems (e.g., SAP, SharePoint, internal sanitation or quality compliance systems).

5. Communication & Support

• Communicate clearly and professionally with sanitation teams, supervisors, QA, operations, and management.
• Provide timely updates regarding missing documents, incorrect entries, audit findings, or areas needing correction.
• Assist in coordinating chemical safety or sanitation-related training with supervisors or trainers.

6. Attention to Detail & Compliance

• Ensure high accuracy in all data entry, reporting, and record-keeping.
• Follow all organizational, regulatory, and safety standards applicable to food safety, sanitation, and USDA compliance.
• Support the sanitation department in preparing for internal audits, USDA reviews, and third-party inspections.

Qualifications & Skills

Required:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High accuracy and attention to detail.
• Proficiency with Microsoft Office Suite.
• Ability to work independently with minimal supervision.
• Comfortable handling high volumes of data and documentation.

Preferred:

• Experience in poultry or food manufacturing.
• Familiarity with sanitation procedures, chemicals, and regulatory standards (FDA, USDA, HACCP, GMP).
• Experience supporting training or compliance programs.

Physical & Work Environment Requirements

• Ability to work in production and office areas, including cold or wet environments during documentation verifications.
• Ability to sit, stand, walk, and perform office tasks for extended periods.