Development Coordinator

United States Boston, Massachusetts


Description

Position Title: Development Coordinator

Reports to: Senior Director of Development

Location: Boston, MA

 

Organizational Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. 

 

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

 

Position Overview

The Development Coordinator provides support to the development team in its efforts to cultivate, steward, and solicit donors and raise the important resources needed to advance our mission. The Coordinator’s primary responsibilities include administrative support and  supporting the execution of Development projects.  This person will serve as an integral member of the Development team, attending  meetings, taking minutes, and tracking actions and outcomes from the meetings. In addition to supporting Development, the Coordinator works closely with several other PIH teams, including the Marketing/Communications, the Board Engagement and Partnerships/Policy teams.

 

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little supervision. This person must be exceedingly well organized, diplomatic, flexible and resourceful. The person will need to interact with staff at all levels and with important external constituents, and therefore must possess discretion.

 

Responsibilities

Project Support (45%)

  • Provides project support, including tracking and maintaining project protocols, serving as a  SharePoint administrator, and communicating internally about timelines, protocols, and other aspects of projects. 
  • Maintains tracking lists of requests and prospective projects, ensuring completion of items with  care, follow through, and attention to detail.
  • Assists in the pulling and distribution of data reports from the CRM and Power BI, including key pipeline and prospect management information.
  • Absorbs cross-functional training and serves, when needed, as a back-up to processes such as gift data entry, acknowledgment production, database inputs and data gathering, fulfillment and printing with vendors, event and stewardship mailings, and to general email and phone support.

 

Administrative Management (40%)

  • Provides administrative support to the development team, including: calendar and task management; meeting coordination; travel booking and assistance; and personnel coordination.
  • Manages agenda for development meetings.
  • Works with development leadership on  special projects on an as-needed basis, including intern management, new hire onboarding/training, candidate management, and team retreats.

 

Financial (15%)

  • Provides expense reporting support
  • Assists with review of progress against the institution’s annual budget each month, including both revenue and expenses; identifies budget items needing review and coordinates review procedures.

 

Qualifications

  • At least 1 year of professional experience; preferably in development, non-profit sector or related field.
  • Passion for the mission of PIH.
  • Bachelor’s degree or equivalent work experience
  • Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management. Skilled in the use of Excel, PowerPoint, Word and Teams; working knowledge of CRM platform a plus.
  • Excellent writing and communication skills.
  • Ability to assess  and manage a variety of competing priorities in a time-sensitive manner and to meet deadlines with attention to detail and quality.
  • Excellent customer service and interpersonal skills.
  • Ability to exercise good judgment and represent PIH in a highly professional manner; ability to handle confidential information with discretion.
  • Commitment to mastering a comprehensive understanding of the goals and objectives of PIH.
  • Focused and motivated to learn and flexible to change.

 

 

Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.