Reproductive & Maternal Health Project Associate
Title: Sierra Leone Reproductive & Maternal Health Project Associate
Hiring Manager: Reproductive, Maternal & Child Health Clinical Manager, dotted line reporting to the Policy & Partnership team
Location: Kono, Sierra Leone
Partners In Health (PIH) is a nonprofit organization headquartered in Boston, MA, whose mission is to provide quality health care for the poor and marginalized in Haiti, Rwanda, Lesotho, Malawi, Peru, Mexico, Russia, Sierra Leone, Liberia and Navajo Nation. Through service delivery, training, advocacy and research, PIH works around the globe to bring the benefits of modern medical science to those most in need of it, to serve as an antidote to despair, and inspire others to do the same.
This is an exciting time for PIH. We are taking on immense challenges, and a newfound visibility has brought the opportunity to influence great change on the global stage and work towards one of our five key priorities -- ending preventable maternal deaths. Partners In Health has spent three decades delivering interventions the world said were impossible to deliver to people in places the world wanted to leave behind – MDR-TB treatment, community-based directly observed therapy—and PIH is succeeding. Closing the gap on preventable maternal deaths in the country where it’s the most difficult is no exception.
PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.
One of the key strategic priorities of the PIH Sierra Leone (PIH-SL) program is to address the atrociously high rate of maternal and child death and, as such, our Reproductive, Maternal, Neonatal, and Child Health (RMNCH) program is at the core of what we do. Our RMNCH Program aims to support the government’s priority initiative of halving maternal and neonatal mortality by strengthening the full continuum of care for women and their children—from community to facility.
As a member of the PIH Sierra Leone’s RMNCH program team, the RMNCH Project Manager will provide day to day support to the program, including overall support in three key areas: i) overall project support on operationalization and implementation of RMNCH projects and initiatives, including helping to pioneer and support new strategies with the RMNCH Clinical Manager ii) overseeing the work planning, compliance, and management of the key RMNCH grant portfolio, and ii) collaborating on documentation, evaluation, knowledge sharing and learning.
The right candidate will have a strong clinical or non-clinical background in RMNCH with technical knowledge of public health evidence on reproductive, maternal, and/or child health and an ability to lead technical writing about RMNCH interventions. The candidate will be nimble, action-oriented and flexible to changing needs of our patients and programs, willing to do what it takes and hop on new projects to deliver on behalf of those we serve. The candidate will have experience working on restricted grant-funded projects and leadings compliance activities related to award management. Successful candidates will have a strong ability to translate ideas into action and move projects forward.
S/he will report to the Reproductive, Maternal & Child Health Clinical Manager, with dotted line reporting to the Policy & Partnership team.
RMNCH Project Support
- Support the RMNCH Clinical Manager in key program design for the RMNCH facility and community-based programs, including facilitating and documenting the design of new initiatives under the guidance of the Clinical Manager
- Support in operationalizing new program improvement initiatives and/or new RMNCH projects through leading deliverable creation, coordinating across actors, and managing communication flow to drive to results
- Attend Management and Project team meetings, coordinate relevant activities, ensure follow-up on agreed action points across different departments
- Supervise administrative and logistical arrangement of meetings and other events
- Support in presentations, proposals, or summaries for the RMNCH program as requested by the RMNCH Clinical Manager, Director of Policy & Partnership or other leadership
- Provide support to and perform other tasks as assigned by the RMNCH Lead
RMNCH Evidence Generation & Sharing
- Coordinate and facilitate improved information and knowledge management within the team for the purposes of monitoring and evaluation, and reporting, including lessons learnt
- Working closely with the M&E Team to devise data collection and assessment tools for monitoring project outcomes
- Work with the communications team to develop materials about the work of RMNCH, integrating programmatic components and data
- Support the Director of Policy and Partnerships with other priority tasks and special projects as needed, including writing, editing, and presentation support on concept notes, policy briefs and donor proposals
Grant Management & Reporting
- Work closely with Sierra Leone Grants Management team and all staff across all department teams to ensure full procedural compliance with grant agreements funding RMNCH work
- Independently track all deliverable dates and collaborate with RMNCH team and MEQ team to compile programmatic information and data for routine reporting, both internal and external
- Lead report writing activities for all required donor reporting, including formal reporting and ad-hoc requests
- Be the primary point of contact for PIH Boston and Canada teams who lead donor relationship with GAC, including regular check-in calls, responses to requests for information, and joint collaboration on project management
- Maintain online timesheet system for RMNCH team members on relevant grants to maintain staff level of effort reporting for all restricted funded staff and ensure these are documented and stored consistently
- Ensure accurate and timely record keeping that is aligned with donor preferences, expectations, and requirements.
- Conduct budget versus actual analyses and spending forecasts and flag discrepancies for Grants Manager
- Support finance team on proper financial management of grant funds including support for expense coding and collection of appropriate audit documentation
- Assist Grants Manager with facilitating the annual and mid-year reforecast budgeting processes for the RMNCH project, guided by the RMNCH Clinical Manager
- Bachelor's degree required; Master's degree preferred, in public health, development studies, or management. Core competence in international development, including maternal, child, or reproductive health
- A minimum of three years relevant work experience, with at least 2 years of experience in grants management or administration, and involvement in a maternal, child, or women’s health project. International field experience is strongly desired.
- Experience working with individuals of various skill sets and cultures, including expertise on issues of gender equity and the promotion of sexual and reproductive rights.
- Strong familiarity with public sector funding agency compliance and grant requirements.
- Excellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.
- Excellent planning and prioritization skills as well as creative problem-solving and analytical skills, including experience working and developing budgets and strong Microsoft Excel skills.
- Strong project management and time management skills; highly organized and detail-oriented.
- Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple priorities simultaneously.
- Ability to work with patience, humility, and a sense of humor.
- Commitment to health and social justice.
- Ability to live in Sierra Leone full-time required.