Vacancy Announcement

Job title:  

Warehouse Assistant

Work Location:

Kono

Department:

Operations Team

Reports to:

Warehouse Officer

Line Management

No

Requisition #

4273

Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The warehouse Assistant supports the warehouse officer by overseeing the monitoring of daily warehouse activities, ensuring that processes are followed accurately, and maintaining accurate records of inventory, filing, complete stock management tools and stock management systems according to set standards.

Essential Duties and Responsibilities:

Key responsibilities:

1. Receive and store appropriately drugs, medical consumables and supplies, laboratory reagents and consumables managed under Kono Pharmacy Warehouse, and all non-clinical materials and equipment managed under Kono non-clinical warehouse.
2. Provide high quality customer services to program requestors
3. Ensure that every single product transaction in the stock is well recorded and updated in Openboxes e-management system and on respective paper-based stock card
4. File stock cards of the stocked out items systematically.
5. Regularly monitor refrigerators and room temperatures to ensure medicines and stock are kept at appropriate conditions.
6. Follow good picking practices and ensure all items are properly stored in their designated bin locations after picking.
7. Ensure that inventory is rotated according to the FEFO (First Expiry, First Out) principles to minimize expiries.
8. Ensure the cleanliness of the warehouse
9. Track all expired pharmaceutical inventory through the inventory control system to ensure that no expired products remain on shelves/pallets.
10. Alert the warehouse officer about potential shortages or stock-outs of products anticipated within the next three months.
11. Collaborate closely with the Warehouse Officer and other team members to ensure smooth operations, including any planned physical inventory checks.
12. Ensure all shipments are thoroughly checked before leaving the warehouse.
13. Execute additional tasks as assigned by supervisors.

Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications/Requirements

Required Skills and Competencies:

1. Knowledge of inventory management principles and best practices.
2. Ability to follow established processes and experience implementing process improvements. 
3. Knowledge about the good storage practice of pharmaceutical products and other health commodities
4. Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
5. Openness to change and willingness to explore new ideas; adapting to different situations and being open-minded
6. Adhering to moral and ethical principles in all actions and decisions, demonstrating integrity and honesty in professional and personal interactions.
7. Proficient in using inventory management software and Microsoft Office applications
8.   Excellent communication and teamwork skills.
9. Physical ability to lift and move heavy items.
10. Ability to operate warehouse equipment such as forklifts, pallet jacks, and hand trucks (if applicable and required).
11. Proven ability to learn new electronic management Information systems (e-LMIS) quickly.

Preferred: 

• Experience with international pharmaceutical and/or medical warehouse operation  
• Interest in social justice.

Qualification:

1. High school diploma or equivalent with a proven certificate or diploma in logistics, supply chain management, or a related field is a plus.
2. Minimum of 2 years of experience in warehouse operations, preferably in a medical or humanitarian organization.
3. Knowledge of fundamental warehouse operations and inventory control procedures.

Social Justice

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application

Interested candidates are required to apply by email to www.jobvite.com/employment In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Wednesday 21st August 2024