Operations Assistant X 2
Description
 Vacancy Announcement
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Job title: | Operations Assistant X 2 |
Work Location: | Beudu Town, Kissi Teng Chiefdom, Kailahun District Bandajuma Town, Yawei Chiefdom, Kailahun District |
Department: | Operations |
Reports to: | Operations & Facility Management Advisor |
Req. #: | 4313 |
Line Management | No |
Application Status | External Advert |
Organisation Profile | |
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
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Position Overview | |
The Operations Assistant plays a critical role in the PIH Operations team. The role involves assuring the program at Bandajuma and Buedu health facilities are running effectively. The Operations Assistant shall support the Operations & Facility Management Advisor and work hand in hand in improving the quality of operations at the respective health facility. They shall help the Operations & Facility Management Advisor in creating the enabling environment for all staff, including clinical, clerical, and administrative staff, to do their jobs.
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Essential Duties and Responsibilities: | |
•To help build systems, or improving them in the health facility. • To ensure supervisory staff perform their daily tasks •To track fuel usage, maintenance of generators and cleaning of equipment/tools at the facility. •Responsible for providing cleaning standards and supervising the EHWs/Janitors, and laundry staff. •Requesting and maintaining inventory of cleaning materials/tools or equipment and other office supplies, monitoring and reporting on summary of inventory status. •Implement improved operational policies and best practices that promotes efficiency. •Work with the Infrastructure and other teams to ensure facility maintenance as they will be checking to ensure that the taps, light bulbs, etc. are functioning well. •Shall work closely with the Operations & Facility Management Advisor in identifying operations weaknesses, opportunities to strengthen existing policies and practices, as well as solving problems and responding to emergencies as they arise. •Help organize meetings, trainings, and orientations at the facility. •Help take minutes in meetings. •Perform other tasks in line with operations management as maybe directed by Supervisor or Management. | |
Prevention of Sexual Exploitation, Abuse and Harassment | |
Partners In Health Sierra Leone is dedicated to preventing unwanted behaviour in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct. The successful candidate will receive appropriate training and must adhere to the organisation’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks. As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures | |
Education and Work Experience Requirements | |
•Diploma in Business Administration or Supply Chain/Logistics Management or similar equivalent. •Minimum of 3 years of experience in a similar capacity especially in rural setting. •Strong qualitative and written skills with expertise in Micro soft word, excel, power point •Ability to plan, organize, and support projects at clinical level. •Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments. •Strong organizational skills and operational and business analytics thinking. •Sense of humor and flexible disposition/very helpful. •Interest in social justice and global health. | |
Social Justice | |
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all. | |
Method of application | |
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 5:00pm GMT (Midnight) on Thursday 10th October 2024 | |