COPE Senior Grant & Compliance Associate
Community Outreach and Patient Empowerment (COPE) is a Native-controlled, non-profit entity 501©3 based in Gallup, NM. COPE works closely with several Boston-based partner organizations, a global non-profit organization called Partners In Health (PIH) and academic teaching hospital Brigham and Women’s Hospital (BWH). COPE has an annual budget of $4.0M and a New Mexico-based staff of approximately 40 individuals.
Position Title: Senior Grant & Compliance Associate
Reports to: Administrative Director
Location: Gallup, New Mexico (based at COPE office)
Position Type: Full-time (may include evenings and weekends)
The COPE Sr. Grant and Compliance Associate will be responsible for carrying out reporting and administrative activities for all grants awarded to COPE. This will include coordinating finance and reporting to funders, reviewing and renewing contracts with subrecipients (e.g. consultants and contracting organizations), processing invoices for expenses incurred by staff and subrecipients related to the grant, submitting invoicing and processing reimbursements from funding sources (or prime recipients for which COPE is a sub-grantee), monitoring finance and tracking expenses related to the funding source and generating relevant finance reports. In addition, the Associate will support preparation of grant proposals, including support with generating budgets, collecting documentation from staff and collaborators and providing administrative support for grant submissions in a timely and accurate manner.
The principal responsibilities of the position will include:
Grant Management for awarded funds (60-70%)
- Oversight and timely generation of reports related to awards, including expense tracking, finance reports, preparing and uploading submission of grant reports
- Oversee accounting and finances, including invoicing and monitoring of monthly expense reports, monitoring and payments to sub-contracts and stakeholders, accounting and expense reporting, review monthly expenses, perform budget monitoring, support financial audits as needed, communicate with funders for modifications as needed.
- Execution of contracts, including grant agreements, service agreements, sub-recipient agreements, and fiscal sponsorship agreements.
- Close communication with Program Director and Program Managers to ensure timely and accurate reporting, and achievement of milestones and work plan.
- Maintain electronic files for grant agreements and reports.
- Troubleshoot and problem-solve any problems related to grant reporting and administration
- Perform other relevant duties as needed.
Grant Administration for applications (30-40%)
- Coordination and communication to compile and format documentation required for grant proposals;
Provide administrative oversight on grant submission, including uploading of grant proposals, preparation of administrative sections of grant proposals;
- Maintain electronic files and track grant submission and results;
- Oversee Grant Administration communications, maintain access to grant portals and serve as point of contact for communications related to grant administration;
- Troubleshoot and problem-solve any problems related to grant submissions;
- Perform other relevant duties as needed.
- Assumes other duties as assigned by the Administrative Director.
- Associate’s/Bachelor’s degree and at least five years of relevant experience and a demonstrated track record in grant and finance management of similar programs and/or organizations is required;
- Leadership skills, reflected in the ability to listen to diverse perspectives, make sound judgement based on organizational priorities, and provide effective and transparent communication regarding the process and outcomes of organizational decision making.
- Strong and proven technical skills in grant management.
- Professionalism, as demonstrated by impeccable confidentiality and diplomacy, ability to lean into challenging situations with equanimity, humility, and respect
- Honesty, accountability and transparency.
- Exemplary computer skills and competency in Microsoft Office 365 programs
- Excellent analytical, organizational, and problem-solving abilities.
- Detail orientated with the ability to quickly master subject matter and see it in the context of a broader operational framework.
- Excellent interpersonal and communications skills and demonstrated ability to work across a range of cultures, personalities, and competencies.
- Commitment to health and social justice.
- Willing to reside near or in Gallup, NM (location of COPE office).
- Must have own reliable transportation and be willing to use it for work travel, including making long work drives.
- Master’s Degree in Health or Public Administration, Business Administration or related field.
- Local knowledge of Navajo culture and health system preferred.
- Fluency in the Navajo language a strong asset.
- Experience in early phase of non-profit organizations preferred.
COPE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Please send an email to [email protected] or call (505) 722-2185 should you have any questions. Thank you.