Maintenance Coordinator

Sierra Leone Kailahun, Sierra Leone



                  Vacancy Announcement



Job title:  

Maintenance Coordinator

Work Location:




Reports to:

Infrastructure Project Manager

Requisition #:


Line Management:


Application Status:


Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Maintenance Coordinator for Kailahun District will effectively facilitate maintenance related activities for all PIH vehicles, including motorcycles and generators, whiles ensuring standard operating procedure of PIH values and leadership expectations are upheld. In team spirit he will learn from others, requesting or seeking to understand feedback and looking for ways to incorporate the ideas.

Essential Duties and Responsibilities:

Team Work Responsibilities 

  • S/he is committed to information sharing among colleagues, giving feedbacks respectfully and listen to understand rather than focusing on reacting on what he needs to say.
  • S/he participates in monitoring and supervision of staff, providing technical support and helping the team to balance short and long-term priorities.
  • S/he’s to be available on phone call at all time for open discussions that invite and encourage diverse ideas, styles and perspectives in building consensus while managing any unforeseen circumstances.
  • S/he collaborate with the fleet officer and infrastructure manager in organizing regular fleet meetings as a way of sharing views honestly and in an easy way for others to understand.
  • S/he is to be in readiness to support the training team conducting fleet technical training with staff as s/he is being bias towards action.


General Responsibilities

  1. The Maintenance coordinator for Kailahun ensures PIH vehicles and generators are operated safely and deployed for legitimate purposes while s/he remains flexible and open to discussions in creating possibilities to better serve in the interest of the organization.
  2. S/he keeps record of lubricants or vehicle consumables that were purchased and stock to facilitate vehicle movements and generator operation and maintenance while looking out for more efficient ways to do things better, avoiding wastage of resources and knowing when to Say no.
  3. The Maintenance coordinator of Kailahun effectively facilitates fleet maintenance activities to sustain vehicle support for program activities. He understands how to balance slowing down to deliver quality services whiles still working with urgency.
  4. S/he randomly drives PIH vehicles and ascertain technical problems that the driver may have failed to report whiles seeking to continually improve his work.
  5. S/he support drivers in carrying out their daily vehicle inspection activities correctly and ensure checklists are completed based on genuine observations whiles proactively bringing forth solutions to problems.
  6. S/he reviews vehicle checklists that were completed by assigned drivers to verify the technical problem as highlighted and confirms whether the vehicle requires either maintenance or repair services respectively.
  7. S/he completes the necessary paperwork and forwards said vehicles or motorbike to garage of the authorized service provider, following through on time and communicating progress clearly.
  8. S/he observes and facilitates every garage assessment, ensuring the diagnoses of related technical problems on the vehicles including motorbikes and generators while articulating how the work contributes to PIH’s mission and vision.
  9. S/he follows-up through on garage maintenance activities to ensure spare parts are of standard quality, installed on the specific vehicle, motorbike or generator in question whiles clearly communicating progress.
  10. S/he cooperates with finance department to ensure prompt and correct invoice payment is achieved whiles promoting growth in trust between vendors and PIH.
  11. S/he ensures vehicles engaged in referrers can handle road condition without fear of breaking down and not to give up easily whenever road breakdown feels too hard, understanding what he’s supposed to do.
  12. He fully involved in vehicle recovery missions in order to avert potential security threat if any, following through and communicate progress clearly.
  13. He assigns recommended staff with valid driving license to motorcycle whiles s/he honestly share views with riders on the importance of adherence to safety rules anticipating problems and adjusting for changing circumstances.
  14. S/he ensures hard copies of relevant documents are placed on files in a chronological order and continually keep the files updated while dealing with ambiguity productively.
  15. Follow up on supply chain activities to ensure timely delivery of service spare parts and consumables and minimize backlog of work orders
  16. Ensure the maintenance plan is properly executed in a timely manner and ensure that there is a good coordination between all stakeholders
  17. Receive all service documentation related to service work and file accordingly
  18. Open monthly servicing work orders


S/he undertakes any other related duty as may be assigned by the supervisor.


Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Education and Work Experience Requirements

  • Minimum of 3 passes in The West African Secondary School Certificate Examination (WASSE)/General Certificate Examination (G.C.E. “O” Level)
  • Minimum of 5 years of driving experience preferably for a Non-Governmental Organization.
  • Minimum of 3 years’ experience on generator operation and maintenance

Interest in social justice and global health

Social Justice

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application

Interested candidates are required to apply through our website:   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Friday, 14th June, 2024.