Payroll Specialist
Description
Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.
FULL TIME EMPLOYEE BENEFITS:
- 21 Days of Paid Time Off
- 10 Observed Holidays
- Medical Insurance (Entire deductible paid by us!)
- 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
- Dental Insurance
- Vision Insurance
- Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
- 401K Matching after 1 year of employment
- Flexible Spending Account, Dependent Care FSA
- Life Insurance (included at no cost to the employee)
- Long Term Disability (included at no cost to the employee)
- Employee Assistance Program (included at no cost to the employee)
Summary: The Payroll Specialist is responsible for efficient and timely processing of accurate payroll, and preparation and maintenance of accurate payroll records and reports. This position is responsible for processes and projects related to payroll.
Areas of Responsibility:
- Administer payroll process including tax changes, manual checks, wage garnishments, deductions, direct deposit, payments and adjustments
- Timely response to employee/management payroll or timekeeping questions and requests
- Reviews timesheets and verifies payroll data in a timely manner; calculates overtime and other pay premiums, enters payroll data
- Maintain data integrity and payroll reports
- Liaison with third party payroll/HRIS company to solve any problems and keep system current
- Maintains accurate and complete payroll records and files
- Keep payroll policies and procedures revised and up-to-date in the department
- Verifies all benefit elections and deductions (all programs, including 401K, health and wellness benefits, Life insurance, AFLAC, etc.)
- Ensure confidentiality of employee information and use discretion when discussing payroll and benefit related issues with employees
- Assists in the annual financial, 401k, and worker’s compensation audits as requested
- Assists with month end close as directed by supervisor
- Effectively communicate status of work to Payroll Manager in a timely manner
- Perform additional assignments per supervisor’s direction
- Maintain files and other documentation as required by department procedures
General Duties:
- Promote and support PHC’s mission and vision
- Supports achievement of the company’s organizational goals and objectives by being cross-trained and cross training others to increase knowledge and ability to perform different tasks
- Assist with all other special tasks and projects as directed by management
- Sensitivity to the needs and the situations of a multi-cultural populations from a variety of income
Education/Experience:
- Associates degree in business or accounting preferred
- 2 - 3 years of experience in payroll operations
Desired Skills:
- Strong analytical and problem solving skills, with a strong process improvement mindset
- Result-oriented and service-minded with ability to develop and foster relationships with key stakeholders internally and externally
- Willingness to adapt to the many changing requirements/needs of a growing health center
- Excellent interpersonal skills, collaborative work ethic, and ability to work in a team-oriented culture
- Motivated, self-directed, and proactive with a willingness to take on additional projects
- Proven track record of excellence, ownership, and accountability for assigned tasks
- Confident personality supported by disciplined, logical thinking and fact-based, documented conclusions and opinions
- Ability to exercise a high degree of independent judgment on diverse and specialized payroll projects under deadlines and competing priorities
- Highly focused, organized, and detail-oriented
- Excellent oral and written communication skills
- Represents Petaluma Health Center in a manner consistent with its culture and values
Language Skills: Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary. Bilingual in English and Spanish, both written and verbal preferred.
Petaluma health Center is an Equal Opportunity Employer. Petaluma health Center does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.