Payroll Administrator
Description
The PENTA Building Group is searching for a Payroll Administrator to join our team in Las Vegas, Nevada!
The Payroll Administrator is responsible for the direct preparation and in-house processing of the company’s semi-monthly payroll. This position is fully in-person at our main office.
At PENTA, a Payroll Administrator will:
- Perform all activities related to the processing of semi-monthly payroll, including the following:
- Collecting time
- Entering payroll changes
- Processing payroll each pay period
- Maintaining pay records (addresses, pay changes, and exemptions).
- Review payroll register (current vs previous) for any discrepancies and review with Payroll Manager.
- Activate new hires in payroll, and in Viewpoint Portal.
- Submit monthly new hire reports to appropriate states.
- Update payroll records by making changes in exemptions, direct deposit accounts, insurance deductions, and other benefit deductions such as vacation and sick time.
- Upload and record HDHP, and 401k contributions with appropriate deadlines.
- Prepare and report weekly and semi-monthly 941 tax payment.
- Prepare and process monthly union reports for the company’s union payroll.
- Process semi-monthly child support payments and mail to an appropriate agency.
- File and maintain orders to withhold.
- Respond to all salaried employment verification requests.
- Complete unemployment forms for former salaried employees.
- Record vacation and sick time in line with the appropriate pay cycle.
- Process annual company-wide bonuses and adjust in-check bonuses as required. Issue sign-on and referral bonuses as needed.
- Process monthly recurring payments for employees receiving phone, vehicle, and housing allowances.
- Train new salaried employees on entering their time in Viewpoint Portal.
- Follow-up with employees who have outstanding checks that are more than three weeks old.
- Back-up Field Payroll Administrator on processing per diem checks for traveling field employees as needed.
We trust that you have:
- 2 to 3 years of experience performing in-house payroll functions; construction industry payroll experience is preferred.
- Experience with payroll auditing/payroll discrepancies.
- Experience with union fringes and union reporting.
- Experience with I-9s and E-Verify.
- Knowledge of CBAs (Collective Bargaining Agreements).
- Flexibility when managing time and unforeseen changes.
- Strong organizational skills and the ability to handle and prioritize multiple tasks under pressure to meet tight deadlines.
- Strong understanding of Excel and other Microsoft programs.
- Capability of follow-up with others and tracking down information.
- Ability to maintain confidentiality and exercise extreme discretion.
- Excellent written and verbal communication skills with attention to detail and accuracy.