Office Assistant
Description
Office Assistant
Location: Taft,CA
Employment Type: Full-time
Salary: 21-22 Hourly
Date Posted: 04/29/2026
Location: Taft,CA
Employment Type: Full-time
Salary: 21-22 Hourly
Date Posted: 04/29/2026
About the Role
The Office Assistant provides comprehensive administrative and office support to program staff and management under the supervision of the Office Manager, Executive Assistant, or Program Director. Responsibilities include answering and directing phone calls, greeting clients and visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, preparing correspondence and spreadsheets, managing invoices, and supporting special projects. This is a Spanish bilingual role requiring effective communication with clients, vendors, and team members.
The Office Assistant provides comprehensive administrative and office support to program staff and management under the supervision of the Office Manager, Executive Assistant, or Program Director. Responsibilities include answering and directing phone calls, greeting clients and visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, preparing correspondence and spreadsheets, managing invoices, and supporting special projects. This is a Spanish bilingual role requiring effective communication with clients, vendors, and team members.
Responsibilities
· Answer and direct phone calls, take messages, and greet visitors
· Prepare and distribute faxes, photocopy materials, and maintain office files
· Schedule meetings and appointments
· Maintain and order office inventory and supplies
· Assist in new hire setup processes
· Prepare tracking reports, contracts, and correspondence for management
· Handle or assist with billing for clients, MediCal, or Medicare as needed
· Participate in development and monitoring of office budgets, contracts, and procedures
· Provide support for small office moves and special projects
· Maintain HIPAA compliance, ethical standards, and professional boundaries
· Other duties as assigned to support the office, program, and company
· Answer and direct phone calls, take messages, and greet visitors
· Prepare and distribute faxes, photocopy materials, and maintain office files
· Schedule meetings and appointments
· Maintain and order office inventory and supplies
· Assist in new hire setup processes
· Prepare tracking reports, contracts, and correspondence for management
· Handle or assist with billing for clients, MediCal, or Medicare as needed
· Participate in development and monitoring of office budgets, contracts, and procedures
· Provide support for small office moves and special projects
· Maintain HIPAA compliance, ethical standards, and professional boundaries
· Other duties as assigned to support the office, program, and company
Required Qualifications
· High School Diploma or GED with computer or business courses
· Minimum of one year of office experience providing clerical support and answering phones
· Excellent phone manners, arithmetic, spelling, grammar, and punctuation skills
· Intermediate level PC skills, especially Excel
· Strong organizational, interpersonal, and communication skills
· Ability to effectively prioritize tasks and manage time
· High School Diploma or GED with computer or business courses
· Minimum of one year of office experience providing clerical support and answering phones
· Excellent phone manners, arithmetic, spelling, grammar, and punctuation skills
· Intermediate level PC skills, especially Excel
· Strong organizational, interpersonal, and communication skills
· Ability to effectively prioritize tasks and manage time
Compensation & Benefits
Full-time Employees:
· Paid vacation days (increase with tenure)
· Separate sick leave that rolls over annually
· Up to 10 paid holidays*
· Medical, dental, and vision insurance options
· DailyPay – access your earnings without waiting for payday*
· Training, development, and continuing education opportunities
Full-time Employees:
· Paid vacation days (increase with tenure)
· Separate sick leave that rolls over annually
· Up to 10 paid holidays*
· Medical, dental, and vision insurance options
· DailyPay – access your earnings without waiting for payday*
· Training, development, and continuing education opportunities
All Employees:
· 401(k)
· Free licensure supervision
· Pet insurance
· Employee Assistance Program (EAP)
· Perks @ Clarvida – national discounts on shopping, travel, Verizon, and entertainment
· Mileage reimbursement
· Cellphone stipend
· 401(k)
· Free licensure supervision
· Pet insurance
· Employee Assistance Program (EAP)
· Perks @ Clarvida – national discounts on shopping, travel, Verizon, and entertainment
· Mileage reimbursement
· Cellphone stipend
(*Benefits may vary by state or county)
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.
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Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.
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