Executive Assistant I

Administrative Austin, Texas


Description

Position at Pathway Vet Alliance & THRIVE

The Executive Assistant I will be a key member of the Support Services team in providing valuable support to our Executive Leadership Team. We are looking for a bright people person who has professional experience support executives in an administrative compacity and can manage several time sensitive requests at once. Someone who can think on their feet and is eager to meet needs autonomously would make the perfect candidate for this position.

 

RESPONSIBILITES (include but may not be limited to the following)

  • Execute administrative support requests from the Executive Leadership Team (ELT)
  • Act as point of contact on behalf of the ELT for both internal and external contacts
  • Management of ELT calendars, create and send appointments on their behalf, edit series events, confirm attendee availability
  • Record accurate meeting notes
  • Create monthly expense reports for the ELT
  • Book travel accommodations for ELT as needed
  • Create detailed travel and meeting itineraries for executive guests
  • Organize meeting logistics including securing conference rooms, coordinating tech specs, confirming attendance, sending event reminders, and ordering catering
  • Work with confidential information with high discretion
  • Complete other tasks as assigned by the Executive Services Support Manager

 

QUALIFICATIONS

  • At least 2 years of previous experience working in an administrative role
  • The ability to create and manage successful processes and special projects
  • Works well independently, and with others, while possessing a high level of self-motivation
  • Strong time management skills and instincts
  • Critical thinking and creative problem-solving skills
  • Outstanding communication skills, both written and verbal
  • Passion for working in a fast-paced environment while conscious and detail oriented
  • A positive "get it done" attitude and a work ethic to match
  • High computer literacy, specifically Outlook and other Microsoft Office applications
  • Ability to lift 15-20 lbs.