Administrator, Contracts & Pricing

Sales and Marketing Chestnut Ridge, New York


Job Summary - a concise overview of the job

The Administrator, Contracts & Pricing has responsibility for providing high-level administrative support for the Par Pharmaceutical sales and marketing teams.  Enhances sales productivity and customer satisfaction.

Ability to assist an Analyst by possessing the knowledge and having the skill set to ensure there is no interruption in service levels to customers.

All incumbents are responsible for following applicable Division & Company policies and procedures.

Scope of Authority - span of control (work unit, site, department, division, etc.), monetary value of budget/spend authority ( capital, operating, etc.), P&L responsibility, etc.

Supports the Generic Sales Contracts & Pricing department for the sterile injectable and/or solids business.


Key Accountabilities - key outcomes/deliverables, the major responsibilities, and % of time



% of Time

Contracts & Pricing Administration

§  Prepare and analyze monthly make-whole report and submit findings to sales team.

§  File and maintain all back up documentation for SOX compliance.

§  Provide internal and external audit personnel copies of requested data for quality assurance.

§  Responsible for updating wholesalers on any revisions for over 30 indirect contracts.

§  Interact with IT and wholesalers to ensure a successful EDI transmission on all contract revisions.

§  Liaise with Customer Operations & Chargeback Departments resolving any customer pricing issues in a timely manner.

§  Coordinate Legal Department review of agreements and letters for field sales.

§  Provide daily recap of Contracts & Pricing’s daily modifications communicated by each Analyst.

§  Investigate, resolve and respond to customer inquiries about contracts and pricing discrepancies.

§  Provide requested contract price lists for customers and outside field sales reps as requested.

§  Responsible for assisting in the quarterly validation process to finance.

§  Liaison with Membership Department ensuring all data is updated accurately and communicates findings to customer.

§  Collect all current and expired terms and conditions, providing Legal Department with an up to the minute record of all fully executed agreements received and pending.

§  Incorporate hard copies of awarded product and prices into customer files in the contracts department.

§  Modify customers contract with the most updated approved wholesalers, while correlating the master mail merge excel spreadsheet.

§  Responsible for providing Rebate Group with the most current shelf stock adjustment log with corresponding back up on a quarterly basis.

§  Participate in reviewing and signing off on all approved and submitted new offers and price adjustments along with all analysis used as back up.

§  Informing management of any product gains and losses.

§  Work on assigned projects as requested by management.

§  Prepare pricing documents for pricing committee approval according to company policy.

§  Submits new product submissions monthly to the government.


Contracts & Pricing Management System

§  Maintain all Contracts & Pricing Files within Model N by updating pricing and expiration dates.

§  Assist Analysts with loading and maintaining pricing, contract and rebate program set up in Model N for direct and indirect customers.

§  Validate rebates and all customer specific benefits are entered in to pricing system accurately.

§  Assist in all product launches by performing the necessary responsibilities needed to enter new information into required databases in a timely efficient manner.

§  Assist with entering promotional incentives into JD Edwards (JDE).






Education & Experience

Minimal acceptable level of education, work experience and  certifications required for the job

§  High School degree or equivalent required with some relevant experience

§  Experience with contracts preferred.


Proficiency in a body of information required for the job    

e.g. knowledge of FDA regulations, GMP/GLP/GCP, Lean Manufacturing, Six-Sigma, etc.

§  Knowledge of contracts management software is preferred.

§  Interest in financial analysis and sales & marketing.

§  Strong work ethic and desire to learn and grow.





Often referred to as “competencies”, leadership attributes, skills, abilities or behaviors that may be enterprise, functional or job specific       e.g. coaching, negotiation, calibration, technical writing etc.

§  Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

§  Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

§  Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

§  Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

§  Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

§  Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

§  Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Physical Requirements

Physical & mental requirements     e.g. lift 40 pounds, walk across plant/warehouse, business travel (% of time), driving as part of work responsibilities, etc.

§  General office environment


Disclaimer:  The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications.  Management reserves the right to change or modify such duties as required.