Inventory Management & Buyer / Planner

Supply Chain Rochester, Michigan


Description

The Buyer-Planner is responsible for analyzing and responding to demand from manufacturing and sales (forecasted or tangible) for a specific classification (or commodity groups) of materials. This individual is responsible to analyze the output from the corporate planning systems and respond effectively and promptly. Responsible for the tactical/administrative procurement activities, ensuring the timely fulfillment of supply chain demand from requirement through receipt of their assigned commodity group.  Responsibilities also include effective management of physical inventory of assigned materials

 

All incumbents are responsible for following applicable Division & Company policies and procedures.

Scope of Authority – span of control (work unit, site, department, division, etc.), monetary value of budget/spend authority ( capital, operating, etc.), P&L responsibility, etc.

Global Purchasing for Par Sterile Products; Purchasing spend to vary based on assigned commodities. Manage physical inventory, forecasting, supply and planning for assigned materials as per the supply chain forecast and budget.

 

Key Accountabilities - key outcomes/deliverables, the major responsibilities, and % of time

Accountability

Responsibilities

% of Time

Material Requirements Planning

§  Maintain priority list of materials requiring approval to support production schedule. Follow-up on outstanding items required for release

§  Review production schedule daily and prioritize material approvals accordingly

§  On a weekly basis, review the Materials Requirements Planning (MRP) output and align requirements.

§  Facilitate timely resolution of obsolete, damages and other unusable materials with vendors in accordance with Company policies and procedures

§  Initiate re-testing of raw materials according to supplier dating to ensure material is in approved status when needed

§  Initiate re-dating of assigned materials and items according to supplier dating to ensure material/item is in approved status when needed

§  Identify, source, and implement alternate materials, as required

§  Review open orders

25%

Purchase Orders

§  Upon finalizing the requirements convert/consolidate planned orders to purchase orders

§  On a daily basis, analyze, approve and communicate orders to the suppliers.  This will include new orders and/or changes to previous releases

§  Initiate follow-up on orders placed; expedite deliveries, as required

§  Ensure purchase orders and deliver dates are updated on weekly, or daily, basis

25%


Delivery Schedule

§  Keep the Purchasing Manager and Master Production Scheduler informed of delivery changes that might affect production

§  Anticipate emergency conditions such as vendor strikes, shut downs, supply disruptions,  and take necessary actions to reduce the impact to facility operations  


5%

Inventory Management

§  Monitor inventory performance against plan and initiate actions where variances arise

§  Take corrective action on those items that are not within established inventory levels.

§  Follow up any claims to suppliers that may arise on purchased materials. Update safety stock quantities, supplier lead times and inspection lead times as needed

§  Development, implement, and maintain inventory management system for assigned materials to ensure uninterrupted supply

§  Perform inventory counts, as necessary, to effectively manage assigned materials

§  Provide forecasts to suppliers for materials based on the MRP requirements

§  Review weekly and monthly shortages

20%

Metrics

§  Monitor and report quality and delivery metrics of supplied lots on a monthly basis

Continuous

Supplier Management

§  Receive supplier notification changes and initiate appropriate SME evaluation to determine impact

§  Initiate change controls as required and monitor completion to minimize impact on production schedule

§  Partner with and monitor onsite Vendor Managed Inventory (VMI) resource

§  Monitor & measure VMI performance and drive efficiency & cost savings

10%

Customer Service

§  Provide support to both internal and external customers on information requests (i.e. status updates on materials, document requests, material orders and supplier information). Act as a liaison between various Par departments and suppliers to facilitate resolution of issues.

15%

Other

§  Execute other assigned duties, as required

 

Total

100%

 

Qualifications

Education & Experience

Minimal acceptable level of education, work experience and  certifications required for the job

§  Bachelors’ Degree (B.S.) from a four-year college or university in a Supply Chain, Finance, Logistics, or Business discipline

§  Minimum of 5 years’ experience in structured planning environment or equivalent combination of education and experience

§  2 years’ experience pharmaceutical industry preferred

§  Experience working in a regulated environment required


Knowledge

Proficiency in a body of information required for the job   

e.g. knowledge of FDA regulations, GMP/GLP/GCP, Lean Manufacturing, Six-Sigma, etc.

§  Advanced expertise in MRP / systems supported planning

§  Working knowledge of ERP systems required; SAP experience preferred

§  Experience with Quality Management Systems (QMS) required

§  Proficient in MS Office (Excel, Word, PowerPoint, etc.)

§  Six-Sigma experience a plus

Skills

&

Abilities

Often referred to as “competencies”, leadership attributes, skills, abilities or behaviors that may be enterprise, functional or job specific       e.g. coaching, negotiation, calibration, technical writing etc.

§   Analytical- Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

§   Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

§   Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

§   Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

§   Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

§   Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results

§   Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

§   Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

§   Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

§   Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

§   Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Physical Requirements

Physical & mental requirements     e.g. lift 40 pounds, walk across plant/warehouse, business travel (% of time), driving as part of work responsibilities, etc.

§  Able to work in an office environment

§  Able to sit or stand for 8 hours or more

§  Able to work in a manufacturing environment and walk across manufacturing campus

§  Limited business travel