Inventory Control Specialist

Supply Chain Rochester, Michigan



The Inventory Control Specialist assists the warehouse staff in receiving, shipping and issuing materials to production. Responsible for maintaining accurate inventories in the Enterprise Resource Planning (ERP) system by preforming accurate transactions for all inventory inputs.  Investigates and resolves inventory discrepancies.  Manages the cycle count program by identifying the items, participating in the actual counts, resolving issues and inputting transactions into the Material Requisition Plan (MRP) system.  Maintains metrics for inventory.  Works closely with incoming quality on material receipts and sampling process.  Coordinates incoming and outbound inventory with Material Planners and Contract Manufacturing.  Generates shipping and receiving paperwork and tracks inbound and outbound shipments. Responsible for complying with cGMP document guidelines and Standard Operating Procedure.  Supports other warehouse personnel as needed.



All incumbents are responsible for following applicable Division & Company policies and procedures.

Scope of Authority – span of control (work unit, site, department, division, etc.), monetary value of budget/spend authority ( capital, operating, etc.), P&L responsibility, etc.

Inventory Control Specialist at Rochester, MI plant


Key Accountabilities - key outcomes/deliverables, the major responsibilities, and % of time



% of Time

JDE ERP System

§  Input/review warehouse generated inventory transactions and production receipts into the inventory system. Ensure accurate receipt and disbursement of Material, Requirement, Operations (MRO) items

§  Comply with all cGMP guidelines and Standard Operating Procedures.  Maintains up to date training

§  Investigates and resolves all inventory issues in the ERP system



§  Coordinate activities of the cycle count program including selection of items and informing management of reconciliation discrepancies.

§  Work with Finance to assure all issues, adjustments and discrepancies are noted to assure an accurate inventory system


Shipping Requirements

§  Knowledge of Advanced Shipping Notice (ASN) requirements, pedigree requirements for shipments of pharmaceuticals



§  Prepare shipping documents for all shipments of finished product (international)



§  Promote and maintain a clean and safe work environment



§  Must have flexible schedule to meet demands of current customer service hours



§  Works closely with other warehouse personnel as needed






Education & Experience

Minimal acceptable level of education, work experience and  certifications required for the job

§   Bachelor’s Degree in Supply Chain or related field with 1+ years of experience or Internships

§   Pharmaceutical, Chemical or Food Experience a plus


Proficiency in a body of information required for the job   

e.g. knowledge of FDA regulations, GMP/GLP/GCP, Lean Manufacturing, Six-Sigma, etc.

§   RF scanning knowledge a plus

§   MFG/PRO system knowledge a plus

§   Proficient in Microsoft Suite (Excel, Word, Access etc.)




Often referred to as “competencies”, leadership attributes, skills, abilities or behaviors that may be enterprise, functional or job specific       e.g. coaching, negotiation, calibration, technical writing etc.

§   Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

§   Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

§   Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

§   Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

§   Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

§   Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

§   Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

§   Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

§   Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

§   Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

§   Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

§   Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

§   Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

§   Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

§   Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

§   Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

§   Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

§   Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Physical Requirements

Physical & mental requirements     e.g. lift 40 pounds, walk across plant/warehouse, business travel (% of time), driving as part of work responsibilities, etc.

§  General office environment


Disclaimer:  The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications.  Management reserves the right to change or modify such duties as required.