Parkland Corporation Careers

Job Title:

CMS Payables Analyst

Employer:

Sol Jamaica Srl

Location:

Jamaica

Reports to:

CMS Accounting Supervisor

Subordinates:

Purpose:

This position is responsible for the supervision of the CMS accounts payable functions by ensuring it is running effectively and efficiently and that internal and external stakeholders receive excellent customer service from the department.

Principle Accountabilities:

• Ensure that vendor master data is maintained in the ERP system in an accurate manner and any new vendors or changes to vendor information are done in accordance with company policy and internal control procedures

• Ensure AP subledger is maintained by consistent monitoring of credits, payments, invoices etc entered on account to minimize duplication.

• Ensure vendor call backs are performed to confirm accuracy and legitimacy of new or changes to vendors and the banking information provided

• Designing the workflow of the department in such a way that workload across the team is evenly balanced and that vendor invoices are processed in a timely and accurate manner

• Ensure that all incoming vendor invoices are processed in timely and efficient manner according to payment terms after obtaining manager approvals and required supporting documents

• Review & check petty cash reimbursement & maintain a log per station in accordance with company policies & procedures

• Manage the filing and archiving process to ensure that vendor invoices are filed in a manner that allows for easy retrieval for internal purposes and for internal and external audit requests. Digitization should be used wherever possible.

• Strengthen & grow relationships with vendors & suppliers by coordinating phone calls and email communication with vendors regarding queries and payment status of invoices

• Develop a thorough knowledge of the company Delegation of Authority Manual to ensure that invoices have been appropriately approved prior to payment and that internal controls are maintained

• Liaise with the Treasury team to ensure that payments are processed in a timely manner

• Maintain/verify monthly recurring vendor transactions (rent, cell phone, loans, lease payments, utilities etc)

• Ensure that all monthly expense accruals for recurring expense invoices not received and invoices to be received are made.
• Monthly reconciliation of assigned balance sheet accounts.

• Assist Accountant with monthly variance analysis and participate in annual budget.

• Ensure that vendor statement reconciliations are prepared for all CMS vendor monthly and follow up on missing invoices. Ensure that the company receives all credits/discounts to which it is entitled

• Responsible for all accounts payable related internal and external audit requests which includes but not limited to providing support for samples, supplier reconciliations, process flow, responding to queries, etc

Key Challenges:

• Manages Internal and External relationships to ensure viable business continuity and business execution.
• Manages Internal stakeholders for adherence to agreed procedures and controls
• Anticipates challenges surrounding job execution and is proactive in planning and direction.
• Maintain close management on CMS vendors to ensure proper inventory levels can be maintained within CMS Network

Qualification Requirements:

• BSc Degree in Accounting or Business
• Intermediate computer and software literacy including all Microsoft Office products and accounting software.
• Good verbal and written communication skills, including the ability to translate and communicate clear and effective AP information.
• Strong customer service focus
• Able to maintain confidentiality regarding company accounting practices and procedures, including vendor and customer information
• Well organized with attention to detail and able to multi-task; able to prioritize responsibilities appropriately
• Knowledge of generally accepted accounting principles, business transaction, and internal control principles; able to visualize the double entry impact of transactions.
• Accuracy and completeness in work habits.
• Adherence to all company policies & procedures
• Conduct all activities in a professional manner, ensuring good business relationships with vendors, customers, and employees. The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as business needs dictate.

BOLD Behaviours and Values

Other Information

• Be an ambassador and supporter of our BOLD leadership behavior and values.

• When we are BOLD, we create a work environment where we can thrive and excel through continuous improvement whether we are an individual contributor, manager, director, or the senior leadership team

• Complete and display annual HSE Commitment. 

• Comply with requirements and responsibilities as defined in Sol POEMS Jamaica, corresponding SOPs, and customer-specific site rules. 

• Participate in observations and inspections.  

• Participate in HSE meetings. 

• Participate in internal and external Sol POEMS audits & assessments on an annual basis.  

• Demonstrate BOLD Behaviours and Parkland Values and be accountable for personal HSE performance. 

• Support the continuous improvement of Sol POEMS Jamaica 

• Complete required training to ensure knowledge and competency for required work tasks.  

• Report incidents, near misses and unsafe work acts and conditions to your supervisor as soon as practicable. Refer to Element 2: Health & Safety.  

• Work with and support the HSE Committee as required. 

• Use and wear personal protective equipment as identified in a hazard assessment or required by a SOP or Work Instruction. 

• Know the location of emergency response equipment and how to use required equipment in the event of an emergency. 

Refuse to perform tasks when unsafe acts and conditions exist, or you are not competent to perform the task. Immediately report to your supervisor in these circumstances.