Contract Specialist
Description
About the Role
As a Contract Specialist, you will be managing the administrative process, associated record keeping, creation and transmission of documents and scribing meeting minutes in a fast-paced environment at the direction of the Senior Engineer of Construction for all assigned Contracts.
Responsibilities: Reporting to the Senior Engineer of Construction, the Contract Specialist will be responsible for the administrative components of all assigned Contracts at LaGuardia Airport by performing the following:
- Preparation and review of Contractor payment applications.
- Updating electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.
- Processing sub-contractor approval requests.
- Ensuring all necessary documentation is obtained in order to process change orders and lump sum conversions.
- Understand and review Contractor’s certified payroll reports and track MWBE and recycling goals.
- File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.
- Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.
- Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.
- Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.
Minimum Qualifications:
Candidates must present the following qualifications to be considered eligible for this position:
- A minimum of (3) years’ experience in office engineering and /or administrative work with principal experience in the administration of Construction Contracts
- Proficiency in MS Office, Wintrak and SAP
- Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.
Desired Qualifications:
- Excellent oral and written communication and presentation skills.
- Strong problem solving and decision-making skills and work well with others.
- Monitoring actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.
- Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department
- Demonstrated ability to multitask and adjust priorities
Selection Process |
The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.
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Compensation & Benefits |
The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.
Click here for more information about benefits, our culture, and career development opportunities. |