Performs key administrative duties in support of the First Steps Family Support/Home Visiting Program, ensuring confidentiality and displaying discretion in all matters. Performs advanced clerical and secretarial duties for support of the program and the team, and in addition, handles clerical tasks to assist management staff in performance of their tasks. Answers phones; takes and delivers accurate messages; oversees incoming and outgoing mail; orders office and education supplies; maintains inventory of office and program supplies. Assists visitors and adheres to the Standards of Behavior established by Palomar Health. Provides administrative support for marketing and outreach efforts. Writes and prepares formats, proofreads, revises, distributes, and files reports, documents, forms, policies, procedures, and presentation materials as requested. Maintains files, logs, and reminders to ensure accurate and up-to-date department information. Keeps accurate department files. Accurately performs data entry into appropriate database. Keeps supervisor and Leadership Team informed of operations/site issues. Speak and read English and Spanish at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health rules, policies, procedures, applicable laws and standards. Carries out the mission, vision, and quality commitment of Palomar Health.
|Minimum Education: ||High School Diploma and/or combination of education and experience|
|Preferred Education: ||Bachelor's Degree and/or advanced training in administration or business management|
|Minimum Experience: ||1 - 2 years healthcare related office experience; Bilingual - Spanish.|
|Preferred Experience: ||2- 5 years related experience; experience in a grant-funded program.|
|Required Certification: ||Not Applicable|
|Preferred Certification: ||Not Applicable|
|Required License: ||Valid Driver's License|
|Preferred License: ||Not Applicable|
We are an equal opportunity employer and do not discriminate against applicants or employees based on race, color, gender, religion, creed, national origin, ancestry, age, disability, sexual orientation, marital status or any other characteristic protected by law.