Program Assistant

Clerical/Admin Escondido, California

Requisition ID
Rehabilitation Outpatient
Escondido, California
Not Applicable
Job Type
Hours Per Shift
Hours Per Pay Period

Performs key administrative duties in support of Rehabilitation Service Line, ensuring confidentiality and displaying discretion in all matters. Performs advanced clerical and secretarial duties for support of service line and in addition, handles clerical tasks to assist management staff in performance of their tasks. Answers phones; takes and delivers accurate messages; oversees incoming and outgoing mail; maintains inventory of office and clinical supplies. Maintains and updates department calendar and computer which includes all major meetings, deadlines and management staff schedules. Assists visitors. Prepares, formats, proofreads, revises, distributes, and files documents, forms, procedures, and presentation materials as requested. Maintains files, schedules, logs, and reminders to ensure accurate and up-to-date department information. Keeps accurate department files. Maintains department computer scheduling system and provides coordination of statistical database. Accurately performs data entry into appropriate database. Speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, Powerpoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health rules, policies, procedures, applicable laws and standards. Carries out the mission, vision, and quality commitment of Palomar Health.

Job Requirements

Minimum Education: High School Diploma and/or combination of education and experience
Preferred Education: Advanced training in administration or business management
Minimum Experience: 2 - 3 years related
Preferred Experience: 3 - 5 years related
Required Certification: Not Applicable
Preferred Certification: Not Applicable
Required License: Valid Driver's License
Preferred License: Not Applicable

We are an equal opportunity employer and do not discriminate against applicants or employees based on race, color, gender, religion, creed, national origin, ancestry, age, disability, sexual orientation, marital status or any other characteristic protected by law.