Administrative Assistant, Office of the CEO

Administrative Santa Clara, California


Description

Our Mission

 

At Palo Alto Networks® everything starts and ends with our mission: protecting our way of life in the digital age by preventing successful cyberattacks. It’s not a small goal. It isn’t simple either, but we aren’t in this for the easy answer. As a company with a foundation in challenging the way things are done, we’re looking for innovators with a dedication to best. In return, your career will have a tangible impact – one that's working toward technology that affects every level of society.

 

Our mission doesn’t happen by treading softly – no, it happens by defining an industry. It means building products that haven't been thought of. It means selling products with a solutions mindset. It means supporting the infrastructure of a company that moves at an incredible speed – intentionally – to stay ahead of the world’s next cyber threat.

 

Your Career

Palo Alto Networks is a fast-paced, rapidly growing environment that will require flexibility to roll up your sleeves and participate in various capacities to deliver success. In this role, you will be ​reporting to the Executive Support Manager in order to support the CEO and drive the administration day-to-day operations as assigned. ​​You will be expected to handle all duties with ​a high degree of integrity, professionalism, and confidentiality.

 

Your Impact

        Responsible for assisting in office duties such as answering phone calls, sending emails, ordering meals and greeting visitors.

        Track and maintain contact lists.

        File expense reports and track reimbursement status.

        Research and compile briefing documents in preparation for meetings and interviews

        Coordinate logistics and materials for all hands and Board meetings as required

        Organizing and distributing mail and packages, gifts to clients, etc.

        Special projects as assigned in relation to travel services

        Manage electronic signing of legal documents

        Coordinate with Internal and external teams

        Partner with Facilities, IT and Security to resolve any logistical issues and assist in every way possible to ensure tasks are completed

        Available and responsive to the global nature of the business.

 

 

 

              Possible additions to the responsibilities

        Manage and prioritize the CEO’s calendar, schedules, and communications

        Arrange travel schedules that can quickly change and need adjustment

        Organize meetings, entertainment, and events

        Collect and prepare information for meetings and presentations

 

Your Experience

        High school education or equivalent; some college-level education preferred.

        A minimum of 5+ years general administrative experience, or an equivalent combination of experience and college-level education.

        Proficiency in Google Suite Products - Drive, Gmail, Calendar etc.

        Excellent attention to detail

        Reliability

 

Location

        Santa Clara, CA

 

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. To learn more about our dedication to inclusion and innovation, visit our Life at Palo Alto Networks page and our diversity website.

 

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

 

Additionally, we are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.