Coordinator, Regional & National Conventions
Description
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.
- Manage the convention calendar, ensuring accurate scheduling and tracking of all events.
- Lead status meetings with Marketing Leads, internal teams, external agencies, and partners to review congress initiatives, timelines, and deadlines for both content and event execution.
- Liaise with vendors, suppliers, and internal partners, exercising independent judgment to manage relationships and make strategic decisions that enhance event execution.
- Monitor convention budgets to ensure cost-effective planning and adherence to financial constraints while maintaining exceptional event experiences.
- Maintain inventory for conventions and recommend new materials and collateral when needed to ensure booth and event readiness.
- Lead pre-convention meetings and booth walk-throughs, reviewing booth components and activities to ensure all elements are executed according to plan.
- Manage the contract process through the Ariba system, including Statements of Work (SOWs), purchase orders (POs), payments, check requests, and invoices.
- Submit booth content and materials for PCRC (Promotional Compliance Review Committee) approval, as needed.
- Work closely with Sales Leadership to review staffing processes and ensure proper coverage at booths during conventions.
- Build and manage relationships with various internal stakeholders across different management levels to support convention success.
This position will not have supervisory responsibility.
- Bachelor’s degree or an equivalent combination of education, training, and experience required.
- Must have at least 2 years of experience in convention planning, preferably within the pharmaceutical, biotech, or medical device industry.
- Exhibit house experience preferred.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Strong verbal and written communication skills, with proficiency in English
- Ability to work independently and proactively, while also collaborating as part of multiple teams.
- Excellent multi-tasking and time management skills, with a proven ability to manage multiple projects in a fast-paced environment.
- Demonstrated ability to manage projects end-to-end with minimal supervision.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Experience with digital meeting and convention platforms.
- Capable of developing contingency plans and managing multiple projects with similar timelines.
- Medical, Prescription, Dental, Vision Coverage
- Flexible Spending Account & Health Savings Account with Company match
- Employee Assistance Program
- Mental Health Resources
- Disability Coverage
- Life insurance
- Critical Illness and Accident Insurance
- Legal and Identity Theft Protection
- Pet Insurance
- Fertility and Maternity Assistance
- 401(k) with company match
- Flexible Time Off (FTO) and 11 paid holidays
- Paid Parental Leave
EEO Statement:
Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law.
At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.
Agency Disclaimer:
Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.