TEAM LEAD PAYROLL

Reference #: 2024-107

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.  

We’re excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers. 

Discover Ontario, Canada, and an exciting career with Ornge.

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

This opportunity offers the perfect steppingstone towards a career in leadership. Our ideal candidate possesses years of end-to-end payroll expertise, a strong communicator, a positive team contributor and engaging mentor who is not afraid to roll of their sleeves to contribute to process efficiencies and best practice. Ready to take your career to the next stage? Join us. 

Position Summary:

The Team Lead Payroll is responsible for payroll processes for 6 employee groups; provide day-to-day guidance to the Payroll Coordinators including advising on the collection, calculation, and entry of data in the payroll system; ensure adherence to established policies/procedures to ensure that payroll is completed accurately and on time for all staff; oversee the production of payroll dependent monthly and yearly reports and reconciliations. 

Responsibilities:

• Coordinate day-to-day operations relating to payroll ensuring processes and procedures are followed by the Payroll Team and act as a go-to resource for Payroll Coordinators.
• Ensure payroll is processed in accordance with federal, provincial, and statutory legislation.
• Prepare all year-end filing and documentation such as Salary Disclosures, WSIB, EHT, WFN System Matrix.
• Keeping up to date with relevant laws, regulations, and compliance requirements.
• Analyze and reconcile all pay to pay files to the Total Recap Report (by company group) prior to processing each pay cycle-ensuring all New Hires, Terminations and rate changes are correctly captured in the payroll system (ADP).
• Responsible for pushing all final payroll cycles into production for all employee payments; including reconciliation of all deductions, paid time off and other cycle validations.
• Monthly reconciliation of payments for WSIB, CL, Union Dues, pension.
• Annual reconciliation of all T4’s and production of T4A’s.
• Perform payroll investigative procedures to support the Financial Reporting Team (i.e., answering queries such as explanatory notes for calculations, supporting finance reconciliation).
• Assist the Payroll Manager and Scheduling Team with the maintenance of system updates.
• Provide guidance to Payroll Coordinators, answering queries and determining when issues should be raised to the Payroll Manager for resolution assistance.
• Understand payroll processes and the reason for specific procedures to accurately analyse practices and to make recommendations for process improvements.
• Understand information flowing into the payroll system from other systems (i.e., WFS/Scheduling System), track issues and ensure alignment and efficiencies.
• Process payroll for 700+ employees in 6 groups; both biweekly and semi-mthly pay cycles.

Qualifications:

• Payroll related education – Certificate, Diploma or Degree in Payroll, Accounting or Finance.
• 5 years of payroll related experience (end-to-end pay cycle processing, etc.)
• Payroll Certification – PLP required.
• A minimum of one year of progressive payroll experience in a team lead or supervisory capacity.
• The ability to apply policies, procedures, and guidelines; experience with the application of CBAs in accordance with payroll procedures would be considered an asset.
• Ability to work in a fast-paced environment and multitask.

Total Rewards:

• Comprehensive Health, Dental and Vision Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Automatic Enrollment.
• Three Paid Personal Days (Pro-Rated for Year 1).
• Accrued vacation time starting at three weeks per year.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits, vacation time and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

A bit about you:

• You are driven by our collective desire to make a difference.
• Excited by problem solving and excels at in-the-moment decision making.
• Teamwork has always been where you thrive.
• You are ready to put your skills into action in a fast-paced environment.

What’s next:

• If you are ready to uplift lives, apply directly online.
• All resumes are reviewed by our team and only those under consideration will be contacted.
• Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected] and we will work with you to meet your needs.
• Ornge encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled. 

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.