Ornge Careers

VENDOR MANAGEMENT AND CONTRACTS SPECIALIST

Reference #2026-53

 
Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers. 

Discover Ontario, Canada, and an exciting career with Ornge.

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

The Vendor Management and Contracts Specialist is a key contributor within Ornge’s Procurement team, responsible for hands‑on contract database management and acting as a central conduit between internal stakeholders and external vendors.

This role combines immediate operational responsibilities with the opportunity to support the development and implementation of Ornge’s vendor management framework, which is currently in progress. The successful candidate will bring practical contract management experience, a solid understanding of vendor management principles, and strong stakeholder skills to help bring structure, consistency, and efficiency to vendor and contract processes.

The position requires experience, sound judgment, and the confidence to work independently while engaging with frontline staff through to Director‑level stakeholders.

If you’re someone who enjoys building structure where processes are still evolving, this role offers the opportunity to have real impact. You’ll balance operational responsibility with process development, manage competing priorities, and play a key role in establishing consistent vendor and contract management practices within a public‑sector environment. If this role sounds like the opportunity you have been waiting for, apply today and help us shape how this work is done.

Key Accountabilities:

Contract Database & Contract Lifecycle Management

• Manage and maintain Ornge’s centralized contracts database, ensuring accuracy, completeness, and timeliness
• Oversee contracts across their lifecycle, including setup, amendments, renewals, extensions, and expiries
• Track key contractual milestones and proactively notify stakeholders of upcoming actions or decisions
• Support standardized contract administration practices from the outset

Vendor Management & Stakeholder Coordination

• Act as a primary point of contact between internal stakeholders and external vendors
• Coordinate and support vendor communications related to contracts, performance discussions, and issue resolution
• Facilitate meetings and follow‑ups with vendors and internal teams
• Build and maintain effective working relationships across frontline teams, management, and Directors

Vendor Management Framework Development

• Support the development, implementation, and refinement of Ornge’s vendor management framework
• Apply vendor management principles, including performance tracking, issue management, and continuous improvement
• Contribute to system setup, process design, and documentation as the vendor management function evolves

Organization, Reporting & Continuous Improvement

• Coordinate meetings, schedules, and deliverables with strong organizational discipline
• Maintain clear, structured documentation and data fields to support reporting and transparency
• Identify and propose opportunities for process improvements, efficiencies, and workflow enhancements

Qualifications:

• Post‑secondary diploma or degree in Business, Supply Chain, or a related field
• 5–6 years of relevant experience in contract management, vendor management, procurement, or a related function
• Hands‑on experience managing contracts and maintaining contract databases or tracking systems
• Strong interpersonal and communication skills, with the ability to work confidently with diverse stakeholder groups
• Excellent organizational skills, including prioritization, meeting coordination, and follow‑through
• Comfort working independently in an evolving environment
• Experience in the public sector or broader public sector (asset)
• Familiarity with vendor management systems, performance frameworks, or governance models (asset)
• Basic understanding of database management principles (e.g., data fields, structure, reporting) (asset)
• Strong technical aptitude and experience working with procurement or contract management tools (asset)

Total Rewards:

• Comprehensive Health, Dental and Vision Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Automatic Enrollment.
• Three Paid Personal Days (Pro-Rated for Year 1).
• Accrued vacation time starting at three weeks per year.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
• Tuition reimbursement and opportunities for learning and development.

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits, vacation time and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

A bit about you:

• You are driven by our collective desire to make a difference.
• Excited by problem solving and excels at in-the-moment decision making.
• Teamwork has always been where you thrive.
• You are ready to put your skills into action in a fast-paced environment.

What’s next:

• If you are ready to uplift lives, apply directly online.
• On apply, we’ll send you an email on how to check your application status within Jobvite.
• Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected].
• Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities. 
• Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.