Event Manager
Description
Job Title: Event Manager – Corporate Events
Group/Team: Client Services Delivery / Event Management
Reports to: Sr. Event Manager/ Director of Event Management
Location: Beaverton, Seattle or Remote
Employment Type: FT, Exempt
Travel Requirements: 25 – 30%
WHO WE ARE
OPUS
Opus Agency is a strategic event consulting firm advising some of the world’s most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.
Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience.
WHAT WE ARE LOOKING FOR
We are searching for an Event Manager to join our Opus team. This role will be responsible for managing components on multiple medium to large -scale programs and/or lead small to medium-scale programs. You are responsible for the success of the project by ensuring stakeholders, internal teams, vendors, and additional contributors understand what is expected of them and to drive seamless execution. Event Managers are strong communicators that anticipate their clients’ needs, drive planning schedules, manage budgets, and understand Opus processes to deliver unique experiences.
Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.
YOU SHOULD HAVE
- 3 - 5 years of event management experience preferably within the event industry
- Has managed multiple workstreams or programs from small to medium scale (at minimum a 500 – 3,000 person event).
- *Please specify events worked on and role in resume.
- Bachelor's Degree (B.A.) from four-year institution preferred
- Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.
ESSENTIAL RESPONSIBILITIES
- Independently manages components on a variety of events and experiential campaigns
- Demonstrates leadership, strong project management and consultation skills when conducting business with clients, vendors, and Opus team members.
- Seen as a trusted partner of clients
- Exhibits critical thinking, multi-tasking and problem-solving capabilities
- Ability to anticipate areas of risk and implement creative solutions
- Effectively manages a high volume of work and consistently provides a high quality of work output
- Meets on a regular basis with members of project team to discuss project progress, challenges, and solutions.
- Partner with financial manager to accurately manage budgets, obtains written client approval and maintains timely updates preventing budget overruns and increasing client expenditure awareness.
- Maintains independent working relationships and establishes excellent customer service with clients and vendors.
- Negotiates with vendors to achieve higher caliber service and/or costs savings on behalf of client
- Understands Opus best practices and overall agency operations
- Actively participates and contributes to department meetings, trainings, initiatives, and committees
- Able to effectively prioritize and delegate to staff above and below this position.
- Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.
- Train and mentor junior members of the team
- Assume responsibility for success of assigned components of an event or project, meeting client objectives and client and manager expectation
- Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
- Responsible for effective and timely communication between internal team, clients, and vendors via phone and email
SUPERVISORY RESPONSIBILITIES
None
COMPETENCIES
- Creative problem-solving skills
- Understanding of event cycles
- Leadership skills
- Project / Task Management
- Autonomy / Self-Direction
- Team orientation
- Problem solving
- Professional written & verbal communication
- Microsoft Office & Google suite program experience
- Displays critical thinking, organizational, and analytical capabilities.
- Strong project management and client management skills.
- Identifies risks and develops creative solutions
- Understands planning interdependencies
- Demonstrate strong verbal and written communication, presentation skills, email & memo writing.
- Ability to effectively prioritize workload on multiple projects & events simultaneously.
- Successfully perform in high stress, fast-paced environment.
- Accept changes with short notice and tolerate frequent interruptions.
- Ability to maintain high levels of confidentiality.
- Work cooperatively with other employees, vendors, and clients.
- Portray professional presence through superior communication, presentation, promptness, and appearance.
- Always shows high level of ethics, integrity, and values
WHAT YOU CAN EXPECT IN RETURN
- Full time position
- Opportunities for growth and development
- Health & Dental Insurance (choice of plans)
- 100% Employer paid short-term disability and life insurance
- Opportunity to elect additional life insurance and LTD insurance at employee expense
- Paid parental leave
- Opportunity to contribute pre-tax dollars to flexible spending accounts
- 401(K) with employer match
- Flexibility in work schedules
- Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $60,000- $70,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
Physical Requirements:
Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
#LI-Remote