Opus Agency Careers

Description

Job Title: Project Coordinator

Group/Team: Production

Reports to:

Location: Singapore, Hybrid

Employment Type: Full Time

Travel Requirements: 15-20%

WHO WE ARE 

Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved. 

Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.

If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.

WHAT WE ARE LOOKING FOR

The Project Coordinator is an organised, enthusiastic, and detail-oriented team member who supports the delivery of events, broadcasts, and content projects. Working closely with Project Managers, Producers, and Creative teams, you will assist with logistics, documentation, supplier coordination, and on-the-ground delivery to ensure projects run smoothly from start to finish.

This role is ideal for someone early in their events or production career who is eager to learn, enjoys working across multiple workstreams, and thrives in a fast-paced agency environment.

YOU SHOULD HAVE

• 1–2+ years’ experience in an event, production, or project coordination role (or similar)

• Strong organisational skills with high attention to detail

• Confidence working across multiple projects and priorities

• Clear and professional communication skills

• High proficiency with G Suite (Docs, Sheets, Slides)

• Degree or diploma in a related discipline preferred but not required

ESSENTIAL RESPONSIBILITIES

As a Project Coordinator, you will support the successful delivery of projects by managing the detail that keeps everything moving. You will assist with research, documentation, logistics, supplier coordination, and onsite support to enable your team to deliver seamless, on-brand experiences for clients.

• Support Project Managers and Producers on client briefs to achieve the best solution for project and event requirements

• Research venues, suppliers, and production solutions and prepare recommendations

• Coordinate suppliers, including briefing, scheduling, and tracking services and deliverables

• Assist with budget tracking, invoicing, and expenditure reconciliation

• Prepare agendas, attend client and internal meetings, and take accurate meeting notes

• Set up and manage internal and client-facing documents using G Suite

• Track action items, timelines, and responsibilities post-meetings

• Assist with briefing creative teams on design, editing, and content requirements

• Support virtual speaker recordings, video editing workflows, and content production

• Coordinate delegate registration and event logistics as required

• Manage event kit resources, including packing, inventory, and onsite coordination

• Support onsite delivery including bump in, build, show days, and bump out

• Contribute to brainstorming sessions and new business pitches

• Assist with post-event wrap-up, reporting, and analytics

• Manage post-event wrap-up, reporting, and analytics

COMPETENCIES

• Project & Event Coordination

• Logistics & Operational Support

• Supplier & Venue Coordination

• Documentation & Workflow Management

• Attention to Detail & Accuracy

• Cross-Functional Collaboration

• Problem Solving & Initiative

• Adaptability & Willingness to Learn

• Time Management & Organisation

• Positive, Approachable, and Inclusive Team Player

WHAT YOU CAN EXPECT IN RETURN  

• Full time position

• Opportunities for growth and development

• Health & Dental Insurance (choice of plans)

• 100% Employer paid short-term disability and life insurance

• Opportunity to elect additional life insurance and LTD insurance at employee expense

• Paid parental leave

• Opportunity to contribute pre-tax dollars to flexible spending accounts

• 401(K) with employer match

• Flexibility in work schedules

• Generous time off

HOW WE’LL TAKE CARE OF YOU

Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $55,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

Physical Requirements:

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required.  Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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