Quality Process Intern

About Optimas 

Optimas Solutions is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.  

Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers: 

•                    Teamwork 
•                    Honesty 
•                    Respect 
•                    Excellence 

•                    Accountability 
•                    Drive 

To learn more, please visit our website http://www.optimas.com

Position Overview:

We are seeking a motivated and detail-oriented Business Process Management Intern to join our team. The primary focus of this role is to update documented procedures in collaboration with Business Process owners, ensuring alignment with organizational standards and external regulatory requirements. The successful candidate will utilize critical thinking skills to review and enhance content, facilitate collaboration with process owners, and contribute to the development of cross-functional process documentation.

Main responsibilities:

• Update documented procedures in collaboration with Business Process owners.
• Utilize standardized templates and Document Control procedures to ensure consistency and compliance.
• Manage documents using the Document Library in Sharepoint, including Check-in and Checkout processes.
• Facilitate document approvals through automated workflows.
• Review content for consistency and alignment with Optimas processes, ISO 9001, and IATF 16949 standards.
• Collaborate with process owners to determine the most suitable document types for required information.
• Interview cross-functional process owners to gather information and develop comprehensive process documentation.
• Assist in the creation of cross-functional process flows and SIPOCs (Supplier, Input, Process, Output, Customer).
• Demonstrate basic knowledge of Sharepoint site design and development.
• Adhere to project timelines and deliverables.
• Communicate effectively with stakeholders at all levels.
• Perform additional tasks and duties as assigned.

Key Competencies:

The ideal candidate must have the following competencies:

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.
• Critical thinking and problem-solving abilities.
• Proficiency in Microsoft Office suite and SharePoint
• Ability to understand and interpret technical documentation and standards.

Skills and Qualifications:

• Pursuing a degree in Business Administration, Management, Quality Management, or a related field.
• Familiarity with document management systems, preferably SharePoint.
• Familiarity with ISO 9001 and IATF 16949 standards is a plus.
• Previous experience with process improvement initiatives is desirable.
• Willingness to learn and adapt to new technologies and processes.
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Spanish is a plus

Compensation:

At Optimas we believe in having a competitive compensation scheme to motivate and retain our employees. More information will be given throughout the process.

Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.