Job Description

Job Title: AR Reporting (Credit) Analyst- International (OTC)

Reporting to: Finance Manager/ AR Team Leader

Responsible for: Maintain daily, weekly, and monthly reporting routines, and process non-stock credit notes, as requested by the International AR team.

Key Tasks and Responsibilities are defined as:

• Reporting & Analysis: Provide daily/weekly and month-end reporting for the AR team and wider business using Excel and in-house systems.
  • Run, maintain, and distribute critical reports including:
    • Daily unallocated cash report
    • Daily AR team Aging report
    • Daily update of France Aged Debt Report
    • Weekly Debit note Reporting
    • Weekly/Monthly International aged debt and associated reports
    • Cash reports (expected dues/variance reporting)
  • Provide monthly analysis of early pay customer discounts for distribution to Senior Finance team.
  • Run monthly Intercompany transactions report and distribute.
  • Collate International Intercompany Transfers.
• Credit Note & Invoice Management:
  • Creation of customer non-stock credit notes for UK and France.
  • Maintenance of the countries' credit note register for wider business review, audit, and reporting.
  • Monthly manual raising of Intra-company invoices for France.
• Cash Application & Posting:
  • Cash allocation for France division incoming customer payments to the inherent system; posting cash to the correct customer account and applying as directed by the AR team remit allocation submissions.
  • Barton division cash posting and allocation, in line with AR remit submission, until location closure.
• Data & Process Maintenance:
  • Manage updating of customer shipping details and other updates as requested by Sales and Operations.
  • Work within inherent Optimas internal controls to recommend changes to processes that minimize risk and improve performance.

Key Skills and Competences:

• Experience: Accounts Receivable (AR) or Credit Control experience.
• Technical Skills: Intermediate Excel skills, including VLOOKUPs, Pivot tables, and SUMIFs.
• Accuracy and Attention to Detail: High level of accuracy with strong analytical capabilities.
• Drive for Results: Organize priorities to meet deadlines, KPIs, and service levels in a fast-paced environment.
• Team Player: Integral part of a large team; ability to work together, support team members across various locations to achieve results, and foster teamwork.
• Continuous Improvement: Investigative problem-solving abilities with a mindset directed toward continuous process improvement.

Health and Safety

• Recognize the importance of good health and safety practice.
• Take reasonable care of the health and safety of self, other persons, and resources at work.
• Operate safe working practices and ensure potential risks or actual breaches are properly reported.

General

• Integrity: Maintains high integrity and confidentiality in all business and staff matters.
• Brand Advocacy: Always promotes and protects the Company image.
• Qualifications: Accounting Qualification is an added advantage.