Admin Assistant Cleveland - Req ID 3278

Equipment and Power Systems Broadview Heights, Ohio


Description

At Ohio Machinery Co., our employees take pride in building the world around them. From our Serviceman and Technicians keeping the equipment running, our knowledgeable sales staff helping maximize efficiency for our customers, our front-line workers preparing equipment and parts orders, to our support staff making sure everything runs smoothly internally.  Our employees are making a difference, and you can too! Ohio Machinery offers a career path, great pay, and a truly comprehensive benefits package including retirement options (pension plan for Union employees, 401(k) Match for Non-Union employees), medical/dental/vision insurance options, spouses and children scholarship opportunities (through the Ohio Machinery Education and Opportunity Foundation), and many others.

 

JOB DESCRIPTION SUMMARY:

  • Serve as the administrative point of support for the General Product Support Manager and his team
  • Handle all confidential/sensitive information and documentation
  • Partner with senior leaders to ensure the success of the department’s efficiency and growth
  • Enhance department’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Project Management ownership, including planning and process improvement
  • A desire to grow and learn and become a vital member of the team
  • Detail-oriented. Critical thinker. Task-oriented. Problem solver, excellent analytical skills
  • Excellent client-facing and internal communication skills
  • Maintains effective relationships and communications across all departments
  • Plan, organize, and coordinate complex calendars with constant change
  • Coordinate details of major departmental meetings and/or events; team and morale event planning
  • Successfully prioritize numerous requests and incoming information, ensuring the appropriate level of vitality is given to each
  • Assist with presentation preparations and meeting materials
  • Attend meetings and capture takeaways when requested
  • Assists with filing, research, and other administrative duties as needed
  • Must be available and willing to assist with scheduling, travel, and unexpected changes with calendars

 COMPETENCIES:         

Individual must be highly motivated and eager to learn. Have solid organizational skills.

Excellent analytical, problem-solving, critical thinking, logic, and reasoning skills. Understand complex interrelationships and work with a variety of technologies. Excellent interpersonal and communication skills, both written and verbal. Must also be detailed and process-oriented with the ability to work closely in a team environment.

JOB QUALIFICATIONS:

 

  • Minimum of Associate’s degree; Bachelor’s degree preferred
  • 5+ years of administrative support experience required
  • Exceptional written and verbal communication skills
  • Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
  • Comfortable with ambiguity and working in an ever-changing environment
  • Must be detail-oriented, highly organized, and able to work independently with minimal direction/supervision
  • Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
  • Ability to work both independently and as part of a team
  • Proven success prioritizing work and maintaining composure in a fast-paced environment
  • Be readily accessible and be able to use technology to gain efficiencies with asynchronous work
  • Flexibility to work around leaders’ schedules is highly desired
  • Experience booking travel, international travel is a plus

PHYSICAL REQUIREMENTS:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, and to verbally communicate to exchange information. The noise level in the work environment is usually quiet in office settings and moderate to loud in other situations, with both constant and sudden loud noises possible.

 

EEO, Veterans & Disabled Employer, and VEVRAA/503 Federal Contractor.