Grants Administrator (#2022-130; Open until filled)

Administrative Washington, District Of Columbia


Description

POSITION TITLE: Grants Administrator

LOCATION:

Office of the Attorney General for the District of Columbia

Immediate Office

Cure the streets grant program

400 Sixth Street, N.W.

Washington, D.C. 20001

REMOTE WORK STATUS: Temporary Telework/remote schedule options are available and may be requested by employees.

COVID-19 VACCINATION REQUIREMENT: 

The Office of the Attorney General values the safety of our employees, our residents, and our visitors. In support of these values, if you are selected, you must be fully vaccinated against COVID-19 including a booster shot within five months from either the date of the second shot for the Pfizer and Moderna vaccines (or two months from the single-shot of Johnson & Johnson) or by your start date, whichever is later except when vaccination is not medically advised or violates your sincerely held religious beliefs. If granted a medical or religious exemption, the employee must test weekly. Please note that if you are partially vaccinated you will be required to test weekly until you are fully vaccinated against COVID-19.

JOB REQUISITION NUMBER:  2022-130

NUMBER OF VACANCIES: One (1)

OPENING DATE:  July 22, 2022

CLOSING DATE:  Open until filled

SALARY RANGE:  $89,457 - $115,262

FLSA Status: Exempt

This range is within the Career Service salary schedule from grade 13 Step 1 to Step 10. The salary range is based on a multitude of factors including applicable rules, regulations, and guidelines. 

PAY PLAN, SERIES, AND GRADE: CS-1109-13

COLLECTIVE BARGAINING UNIT: This position is not in the collective bargaining unit.

AREA OF CONSIDERATION:  Open to the Public

DURATION OF APPOINTMENT: Career Service Term Appointment - two 13-month terms (26 months)

HOW TO APPLY: Interested candidates must apply online by 11:59 pm of the closing date. All applications must complete the questionnaire, submit a cover letter, resume, and a list of three professional references including supervisors. A recent performance evaluation is desired. Please ensure that all required documents are included prior to submitting the application.

DESCRIPTION OF DUTIES:

The Grants Administrator is responsible for:

  • Administers parameters for grant including grantee eligibility requirements, grant activities, and transparency and reporting requirements for grantees and OAG.
  • Identifies areas for improvement and enhancement in grants management and provides training and technical assistance. Sets goals and priorities.
  • Manages the awarding and programmatic and financial administering of sub-grants, reviewing/approving proposed budgets and invoices, and tracking grant expenditures to ensure compliance with established grant program guidelines.
  • Coordinates violence reduction program activities with colleagues, consultants, and interns within the agency, and with DC Government agencies and community-based organizations.
  • Identifies alternative solutions to unique grants problems, assigned projects, integrating the work of others as a team or project, and predicts future environments or the impact on future processing.
  • Researches, investigates, conducts feasibility studies, and recommends new improved grant management practices for application to the agency. Reviews and evaluates plans and projects to ensure that they are in alignment with OAG program goals, priorities, and standards.
  • Monitors grants and, possibly, sub-grants to include site visits and telephone contacts, completing and reviewing financial reports, comparing actual progress with expectations and taking steps for corrective actions, where necessary.
  • Participates in the development and coordination of workshops, technical training, seminars, and other special meetings relevant to grantees, community-based organizations, advisory groups and or committees about District guidelines and regulations, or at supervisor’s request.
  • Prepares response(s) to requests of the City Council, Mayor, DC agencies and officials in conjunction with supervisor. Research and prepare response(s) to difficult complaints and requests for information.
  • Represents OAG, as requested, at community events and meetings with individuals, community-based organizations, DC Government agencies, and reports back to supervisor on meetings attended. Conducts program outreach.
  • Participates in the planning, development and implementation of policies, goals, objectives, and priorities for grant management.
  • Keeps abreast of current practices and trends in grants management. Works with OAG staff to create an overall vision of grants management as a utility to a more efficient and more effective government.
  • Prepares reports, correspondence, issue paper, and other technical documents, as required and necessary, to effectively administer the grant. Establishes, maintains, and retains complete records of all grant-related transactions.
  • Performs other related duties as assigned.

QUALIFICATIONS:

Incumbent must have at least one (1) year of specialized services equivalent to at least the CS-12 grade level, or its non-District equivalent gained from either the public or private sector.

KNOWLEDGE REQUIRED BY THE POSITION:

Expert knowledge of administrative, financial and management aspects, concepts, procedures and processes. Demonstrated ability to communicate and negotiate effectively with diverse political and cultural entities to achieve goals.

Expert knowledge of government and District grants and contracting principles, procedures, and guidelines. Mastery knowledge of grants planning, subgrant-making and all facets of grant management.

Mastery knowledge of national best practices in the field of violence reduction, community-based work, trauma reduction or juvenile and criminal justice, including knowledge of community-based alternatives to incarceration.

Demonstrated ability to understand and resolve financial difficulties. Ability to assess and evaluate policies, programs, and issues for decision-making, and to identify potential and existing program areas. Ability to work, plan and coordinate multiple projects/assignments simultaneously.

Demonstrated ability to collect, analyze, and report data to multidisciplinary professionals. Basic understanding of program evaluation design and implementation.

Excellent communications skills both orally and in writing with top management officials, representatives of organization, the federal government, and private sector officials. Skill in articulating concerns and positions on sensitive and complex issues, both orally and in writing.

Expert knowledge of grants/assistance management processes and techniques consistent with sound business and industry practices. Knowledge of business and industry practices, including experience with grants management software/programming. Skill in the use of personal computer and software, such as Microsoft Word, Outlook, Access, etc.

 SUPERVISORY CONTROLS:

Incumbent works under the general direction of the Grants Management Supervisor. The supervisor sets the overall objectives and resources available. The supervisor makes assignments by broadly defining missions, objective, priorities, and deadlines. The incumbent and supervisor, in consultation, develop the deadlines, projects, and major tasks. The incumbent, having developed expertise in grants management, is responsible for planning and carrying out assignments, resolving conflicts that arise, coordinating the work with others, as necessary, and interpreting the policy in terms of broad organization objectives. Completed work is reviewed by the supervisor for technical adequacy and conformance with the organization’s policies.

 GUIDELINES:

Guidelines include grants management strategies and standards as defined by OAG, the Office of the City Administrator, District and Federal government laws and regulations, and office policies and procedures. Incumbent uses sound judgment and discretion in determining intent, and in interpreting and revising existing policy and regulatory guidance for use by others within or outside the organization.

COMPLEXITY:

The work is characterized by the need to manage critical, complex, time-sensitive projects to delivery, on time and within budget; and the requirement to interface with multiple District agencies and community groups for the purpose of planning, monitoring, and evaluating grant programs for compliance with financial and program grant requirements. Decisions on the critical issues are complicated by such factors as conflicting interests of different economic and social groups, divergent views and approaches.

SCOPE AND EFFECT:

The purpose of the work is to administer, implement, and monitor grants issued through organization' s programs, and document policies, procedures, recordkeeping, and reporting regarding all grant activity within the organization. The work ensures the efficient and appropriate management of grants received from the Federal government and other sources.

PERSONAL CONTACTS:

Contacts are made with all DC Government agencies and community-based organizations, as well as other selected private and non-profit agencies, grantees, and community-based organizations.

PURPOSE OF CONTACTS:

The purpose of contacts may be to justify, defend, or settle matters involving grants-related issues; to coordinate strategic planning, selection activities, and technical assistance activities; and to maintain working relationships to accomplish specific goals. The work may involve active participation in conferences or meetings to develop plans, resolve problems, or reach consensus.

PHYSICAL DEMANDS:

The work is primarily sedentary. It occasionally requires carrying light objects such as files, books, and papers. Site monitoring visits and on-site meetings will require travel within the District on an infrequent basis.

WORK ENVIRONMENT:

The work is performed in an adequately lighted, heated, and ventilated office environment. A hybrid remote telework/in-office schedule option is available.

GENERAL SUITABILITY SCREENING: The selected candidate will be subject to a background investigation including reference checks.

OTHER SIGNIFICANT FACTS:

No suitability listed for this position.

This position is not designated as emergency. It is designated as essential.\

The incumbent will be required to be fully vaccinated for COVID-19 but may submit a religious or medical exemption request. If approved, the incumbent is required to test weekly for COVID-19.

This position is not designated as an emergency or essential employee.

EMPLOYMENT BENEFITS: 

Selectee will be eligible for health and life insurance, annual (vacation), and sick leave and will be covered under the District of Columbia government’s retirement plan. However, if the selectee was previously employed in the District of Columbia’s government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

VETERANS’ PREFERENCE:  

Applicants claiming veterans’ preference must submit official proof at the time of application.

RESIDENCY PREFERENCE AND REQUIREMENT:

If you are claiming DC residency preference, please complete the DC Residency Preference form (DC-2000RP) provided in the application. Please note, if the position you are applying for is in the Career, Management Supervisory, or Educational Service and the salary offered is at or above an annual salary of one hundred fifty thousand dollars ($150,000), you must establish DC residency within 180 days of appointment. You are also required to continue to maintain residency within the District of Columbia throughout the duration of the appointment.

DRUG-FREE WORKPLACE: 

Pursuant to the requirements of the Drug-Free Workplace Act of 1998, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after the conviction of or a plea of guilty to a violation of any criminal drug statute occurring in the workplace. 

EQUAL OPPORTUNITY EMPLOYER:  

All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, genetic information, or political affiliation.

NOTICE OF NON-DISCRIMINATION:

 In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 etseq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, genetic information, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination that is also prohibited by the Act. In addition, harassment based on any of the above-protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action. 

OFFICIAL JOB OFFERS ARE TO BE MADE ONLY BY THE HUMAN RESOURCES SECTION OF THE OFFICE OF THE ATTORNEY GENERAL

Important: Your COMPLETE application is important to OAG hiring process. Please ensure that you have read through the requisition in its entirety. Any REQUIRED document/s i.e. Resume, Cover Letter, DC2000RP, and/or KSAs as applicable, are included BEFORE you SUBMIT the application. You will NOT be able to re-submit. Thank you.