Experiential Event Lead

Event Development & Production New York, NY


Description

About NYRR 

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people, and has grown from a local running club into the world’s premier community running organization.  NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness. 

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City.  NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world. 

Headquartered in New York City, NYRR is a 501(c)(3) organization.  To learn more, please visit www.nyrr.org.   

New York Road Runners is an Equal Opportunity Employer 

 

About the Department 

Our Event Development and Production department develops and produces NYRR events from concept all the way through execution in alignment with NYRR’s mission. The TCS New York City Marathon, United Airlines NYC Half and the Royal Bank of Canada Brooklyn Half are just a few of the 40+ adult events and 30+ Rising New York Road Runner youth events produced by the team each year. The team is responsible for the entire event operation including physical site management, timing and scoring operations, volunteer management, hospitality and special events, safety and security, management of our warehouse and all race collateral, city and state agency relationship management, and permitting.   

 

About the Position 

This position will report to the Director, Experiential Event Production, and will focus on planning and executing events within NYRR’s live entertainment portfolio.  This position will produce ceremonies and source musical acts for our large-scale events, as well as manage AV vendors for our weekly races.  In addition, the person in this role will be responsible for script writing and run of show development, and the scheduling of Announcers and anthem singers at all events.  The Experiential Event Lead will help NYRR deliver best-in-class events, delivering upon the desired experience from both internal and external stakeholders.  

 

 Job Responsibilities:

  • Develop production plans for events and activations requiring live entertainment and stage management, inclusive of sourcing vendors, building entertainment components, creating music playlists, and drafting scripts and run of shows. 
  • Manage and design different award ceremonies and non-race production events  
  • Scout new bands, talent, and entertainment groups that may be a good fit for various NYRR events  
  • Build and maintain relationships with existing talent pool of announcers, anthem singers, bands, DJs, and other talent to support various events and executions  
  • Assist with the recruitment, training, and assignment of part-time, seasonal, and temporary staff to support experiential and production events.  
  • Prepare and manage event budgets, and vendor contracts and payments  
  • Produce brand and partner activations surrounding marquee events, which range from large scale race festivals to smaller course entertainment zones  
  • Work with the brand team to create a cohesive look and feel across the event, while incorporating fresh ideas and signage design plans, making sure events remain current with the industry  
  • Collaborate with our marketing partners via the partnership account team to enhance experiential projects and deepen the brand connection, discuss, and identify key success metrics and deliver on them  

  

Job Requirements:  

Experience: 

  • Minimum of 3-5 years of event project management; Experience with entertainment and stage production is a plus. 
  • Working knowledge of industry best practices in staging, audio, lighting, talent management, scripting, and production coordination aspects of live entertainment events  
  • Experience in experiential marketing events and brand activation   
  • Strong understanding of indoor/outdoor event design and physical branding  
  • Keen awareness of process and what needs to happen to efficiently manage many moving parts of equal importance  
  • Ability to effectively handle multiple projects at any given time and work under tight deadlines  
  • Calm, cool, collected team player able to work positively in high-stress, on-site environments  

Skills and Attributes: 

  • Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) 
  • Strong attention to detail 
  • Excellent written and verbal communication skills  

Other Requirements: 

  • Willingness to work in an outdoor environment (nights and weekends), and to jump in and support in whatever capacity necessary at events 
  • Knowledge of NYC area band and DJ scene  
  • Highly organized, detail oriented, timeline focused attitude 
  • Independent, organized, and driven professional, able to self-motivate and innovate  
  • 2D/3D CAD, rendering, desktop drafting  

New York Road Runners is an Equal Opportunity Employer