Warehouse Operations Specialist

Event Development & Production Bronx, New York


Description

About NYRR

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club into the world’s premier community running organization.  NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City.  NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.

Headquartered in New York City, NYRR is a 501(c)(3) organization.  To learn more, please visit www.nyrr.org

New York Road Runners is an Equal Opportunity Employer

About the Department

Our Event Development and Production (ED&P) department develops and produces NYRR events from concept all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 56 races per year, in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality and special events, safety& security, and managing our Warehouse and all race collateral.

About the Position

The Warehouse Specialist reports to the Director, Warehouse Operations and serves as a member of the larger Warehouse Operations team. The Warehouse Specialist will contribute to the oversight of all day-to-day floor management operations including leading the direction of part-time warehouse personnel. This may include but is not limited to the loading of trucks for races, regular prep and program management of all NYRR-owned commercial fleet vehicles and warehouse-based material handling equipment, and overall warehouse cleanliness. The Warehouse Specialist will be an advocate for safety and ensure regular compliance with NYRR and government regulations.

Job Responsibilities:

  • Lead direction for a team of part-time Warehouse Associates.
  • Loading and delivering NYRR inventory to race site as well as distributing and installing all race day equipment.  Upon conclusion of event, retrieving all issued inventory, ensuring all items are accounted for, and returning them to NYRR Warehouse for unloading.
  • Responsible for equipment maintenance, ensuring race related equipment are in good working order, including but not limited to: generators, scaffolding, tables, barrels, sound system(s), and commercial fleet vehicles. 
  • Keeping the Warehouse Operations Lead apprised on any/all needed equipment upgrades, repairs, and/or purchases.
  • Work closely with Event Project Managers, Business Development, and Creative Services in developing material delivery and load schedules.  Responsible for all delivery; placement and return of all event elements
  • Coordinate the execution of signage installation plan for all events as required
  • Submit weekly status reports to Warehouse Operations Lead.
  • Day-to-day management and oversight of the NYRR commercial fleet vehicles, including vehicle assignments for upcoming events and deliveries, key log management, and supplemental rentals.
  • Assign and oversee drivers to vehicles, develop delivery schedules and routing plans to meet the needs of internal and external clients.
  • Maintain a full preventative maintenance program for all NYRR vehicles and material handling equipment, as well as keeping vehicles presentable to the public.
  • Track driver logs and mileage while managing all tolls, parking, fueling, and other incurred expenditures.
  • Basic maintenance and upkeep of the vehicles, including supervising staff in the regular cleaning, washing, fluids maintenance and other diagnostic and preventive tasks.
  • Coordinate with third-party trucking companies utilized in the execution of NYRR events.

Job Requirements:

Experience:

  • 2-3 years of relevant work experience
  • Experience in fleet management and vehicle maintenance.
  • Strong mechanical skills and experience with vehicle-based electrical systems.
  • Familiarity with various heavy equipment platforms commonly utilized in outdoor event environments.
  • Forklift certification or the ability to acquire one within 30 days of employment. Forklift and pallet jack experience required.

Education & Certifications:

  • Bachelor’s degree preferred
  • Valid, clean driver’s license; commercial driver’s license preferred (A or B).  Ability to drive large 15’-26’ trucks.

Skills and Attributes:

  • Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Teams).
  • Strong attention to detail.
  • Excellent communication skills, including verbal and written skills. Bilingual Spanish fluency a plus.
  • Adaptable to a flexible schedule, must be able to work occasional nights and weekends as needed in support of NYRR events.
  • Attention to detail and a high degree of organization.
  • Strong team player with the ability to maintain confidentiality and lead by example across multiple functions.
  • Must be able to manage multiple requests and projects simultaneously.
  • Stay calm in a fast-paced environment.
  • Excellent critical thinking and problem-solving abilities specifically as they pertain to the event Industry or comparable industry.

Other Requirements:

  • Role is based primarily out of NYRR warehouse facility in the Bronx. May occasionally require travel to NYRR 56th Street offices, NYRR RunCenter and/or to event sites within the five boroughs of NYC.
  • Adaptable to a flexible schedule, must be able to work occasional nights and weekends as needed in support of NYRR events.

Physical Requirements

  • Must be able to lift 40 pounds.
  • Able to sit and work at computer for long periods of time.
  • Ability to stand and walk for long periods of time.

 

New York Road Runners is an Equal Opportunity Employer