Assistant Vice President, Grants Portfolio Management

Grants Management New York, New York


Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.  
 
Our Mission: To create shared prosperity across New York City’s five boroughs by strengthening neighborhoods and growing good jobs. 

Position Overview: NYCEDC’s Grants Department is responsible for overseeing and facilitating the management of each project as it relates to grants, from grant application through closeout. The Grants Department coordinates with NYCEDC Project Managers and other departments to help manage a variety of NYCEDC projects efficiently while ensuring grantor requirements are met, including legal and fiscal compliance.

The Portfolio Management team reports to the SVP Grants Management and advances a varied and dynamic portfolio of grant funded projects by providing internal and external support and coordination. The Assistant Vice President will work with autonomy, overseeing the Portfolio Management pillar and liaising with EDC project teams, grantors, and city agency partners to advise on procurement strategy and grant-related best practices. The AVP will trouble-shoot and recommend solutions and updates to policies and practices. The AVP will facilitate and/or initiate relationships with external federal and state funders and oversee project-specific reporting. The AVP will be responsible for participating on behalf of NYCEDC in portfolio reviews, audits and project monitoring visits with senior staff and outside entities.

Essential Duties & Responsibilities: 

  • Coordinate with and report to federal and state grantors and other agencies
  • Coordinate with OMB, City DOT, SBS and other city funding recipients
  • Co-lead (with Compliance) audit meetings and grantor monitoring visits
  • Advise internal project teams about applicable federal, state and local compliance requirements
  • Ensure conformance of EDC to subrecipient agreement terms and requirements
  • Maintain project management information and ensure record keeping and documentation of all
    activities, costs and beneficiaries
  • Grantors expect cost reasonableness documentation. The AVP will advise and support NYCEDC
    project managers to develop clear and compelling documentation of cost reasonableness and
    internal controls
  • Provide project information to facilitate requests for drawdowns of grant funds from the grantor
    on behalf of the City of New York
  • Review and approve invoices, change orders, contract amendments, and reimbursement
    requests
  • Maintain up-to-date information in EDC’s Grants Management System (GMS)
  • Other duties as assigned 

 Qualifications: 

  • Bachelor’s degree required. Relevant graduate work preferred.
  • 4+ years of relevant project management experience or equivalent. Federal grant management
    experience, including experience with grant audits preferred.
  • Ability to read, interpret and analyze legal and financial documents.
  • Knowledge of city, state or federal government operations is a plus including understanding of
    budgeting, grant and contract management and public procurement.
  • Knowledge of Office of Management and Budget (OMB) processes as well as experience working
    with FMS (New York City’s Financial Management System) preferred. 
  • Capable user of Microsoft Word, Excel, and PowerPoint. Database management experience
    helpful.
  • Critical thinker with ability to define problems and identify and execute timely solutions.
  • Team player and self-starter with excellent analytical and time-management skills.
  • Proven ability to meet deadlines.
  • Excellent written and oral communication skills.
  • Highly organized individual, in a fast-paced, constantly evolving environment.
  • A cover letter is required to be considered for this position.
  • New York City residency is required within 180 days of hire 
  • As of August 2, 2021, all new hires must be vaccinated against the COVID-19 virus as defined by the CDC, unless they have been granted a reasonable accommodation for religion or disability 

 

About Us: NYCEDC is New York City’s primary vehicle for promoting economic growth in each of the five boroughs. Our mission is to create shared prosperity across New York City’s five boroughs by strengthening neighborhoods and growing good jobs. We do this by developing, managing, and implementing expansion and redevelopment programs that encourage investment and strengthen the city’s competitive position. 

NYCEDC is dedicated to the creation of a dynamic, equitable, and sustainable urban economy. We are making sure that whatever happens next, happens right here in New York City—and that all New Yorkers are a part of it. 

NYCEDC offers many unique advantages for an exciting and fulfilling career. As part of our team, you’ll enjoy: 

  • The unique opportunity to make an impact on New York City 
  • Working on diverse, unique, and challenging projects 
  • Working closely with teams of creative, highly motivated, and passionate people 
  • Learning opportunities designed to enhance the practical skills and business knowledge of our employees 
  • Excellent benefits, including company-paid 401(a) pension plan, 457(b) tax-advantaged retirement savings plans, medical, dental and vision benefits, generous paid family leave and paid time off, and other perks 

The New York City Economic Development Corporation is an Equal Opportunity Employer. Our diversity and inclusion mission is to attract, retain, and engage a diverse workforce comprised of talented people. NYCEDC employees can expect to work as part of a highly engaged, passionate and inclusive workforce where everyone’s contributions are valued, respected and make an impact on one of the best and most diverse cities in the world! 

For more information, visit our website at edc.nyc.