Coordinator of Gifts and Data Processing

Information Technology Bronx, New York

The Coordinator of Gifts and Data Processing enters gift, membership and constituent data accurately and in a timely fashion into NYBG’s Raiser’s Edge database. Supports the Director of Data Strategies and Operations in the entry, posting and reconciliation of approximately $40M -$50M in gift and membership revenue annually.

Additionally, this position supports, through actions and conduct, NYBG’s Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution.

The New York Botanical Garden is committed to an inclusive, diverse, equitable, and accessible work environment, and further recognizes that diversity in our workforce fosters excellence in our mission of advocating for the plants of the world. Leveraging the strong foundation of existing policies and practices, NYBG will advance inclusion, diversity, equity, and accessibility through a number of institutional initiatives. Our aspiration is to continue to cultivate a workforce and institution that is as diverse as the communities we serve and the audiences we engage.

Specific Duties and Responsibilities:

  • Performs revenue entries, including gifts, pledges and government
  • Responsible for gathering and maintaining gift and membership documentation, sorted by batch, to facilitate monthly closings and reconciliation of Development and Membership revenue
  • Maintain constituent records, including the entry of new constituents and the maintenance of all contact information
  • Maintain gift and data adjustments in NYBG’s fundraising database to maintain accuracy
  • Oversees processing of revenue and data, including reconciling and troubleshooting issues involving daily transactions
  • Completes or coordinates various data maintenance projects as assigned
  • Reviews daily and weekly gift reports for errors or problems, such as missing or incorrect coding
  • Coordinates the preparation and presentation of materials associated with NYBG’s annual audited financial statements and other regulatory documents
  • Provides training on new and existing policies and procedures to data processing staff
  • Ensure divisional compliance and control standards in accordance with PCI/DSS and IRS regulations
  • Additional responsibilities as required


  • College Degree or equivalent combination of education or experience preferred
  • Good communication and organizational skills and excellent attention to detail
  • Proficiency in using Microsoft Excel required; advanced Excel skills preferred
  • Experience in data processing required; experience in data processing in a fundraising or nonprofit sector preferred
  • Experience with Raiser’s Edge or other fundraising software preferred

Please be advised, as a term and condition of accepting a job offer the candidate for employment must submit proof of full vaccination.  Candidates for employment unable to submit proof of full vaccination at the time of the offer will not be considered for employment.

This policy is subject to the reasonable accommodation provisions of Title VII and the American for Disabilities Act (ADA) and other EEO consideration.  If you believe that because of a disability or a sincerely held religious belief that you may be entitled to a reasonable accommodation or exemption to this policy please contact [email protected].

If you require an accommodation for any part of the application process, please notify the Human Resources department at [email protected]

EOE/BIPOC/F/Persons with disabilities/Veterans