Mailroom Coordinator

Support Services Danbury, Connecticut

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Description

Position at Danbury Hospital

Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.

 

Summary:

Coordinates daily activities of the Mail Room, coordinates staff, resources and production activities of mail and document services which includes the processing and delivery of inbound and outbound USPS mail and small packages.

Responsibilities:

1. Coordinates the work flow of mail and small packages & document services establishing suitable priorities.
2. Monitors and controls the inventory & purchase of supplies.

3. Ensures that maintenance schedules for equipment and machines are observed. Responsible for the safe and continuous operation of the mail room software and equipment to ensure that mail timelines and accounting requirements are carried out. Prepares reports from mail room equipment to track activities and costs. Provides monthly report to the Finance Dept to insure accurate charging process.

4. Establishes department standards to ensure a level of quality service.

5. Participates in establishment and achievement of department goals.

6. Achieves the organization's established expectations with regard to quality service.

7. Works with the United States Postal Service to coordinate activities between WCHN and the Post Office. Handles set up and maintenance of post office boxes and specialized mailing requirements.

8. Maintains a working knowledge of the US Postal regulation, is responsible for FedEx mailing activities, coordinates activities between Corporate Mailing Services Vendor and WCHN.

9. Fulfills all compliance responsibilities related to the position.

10. Performs other duties as assigned.

Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

Required:
Minimum Experience: three years

Desired: Hospital experience desireable; technical knowledge; postal experience

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force

Physical Environment: Some exposure to dirt, odors, noise, human waste, etc.

Company: Danbury Hospital

Org Unit: 295

Department: Mailroom

Exempt: No

Salary Range: $17.00 - $31.36 Hourly

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