Administrative Associate

Professional & Corporate Danbury, Connecticut

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Description

Position at Danbury Hospital

At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what’s possible for you and your career.
 
Danbury Hospital, a 456-bed acute care hospital, has been providing award-winning, personalized patient care to the people of Western Connecticut for 140 years. Our specialty areas of excellence include a Level III NICU, a certified Thrombectomy-Capable Stroke Center, and compassionate psychiatric care, including a partial-hospitalization program.
 
Our accolades include the following:
 
  • The Leapfrog Group - Grade A for quality and patient safety
  • U.S. News & World Report - High performance in heart failure treatment
  • Healthgrades - One of America’s 50 Best Hospitals
  • Surgical Review Corporation (SRC) - Robotic Center of Excellence
  • Joint Commission - Gold seal of approval in spine surgery
 
At Danbury Hospital, we take great pride in our team members and their passion for providing the best care possible—always with heart. For many of our team members, that care extends beyond the walls of our hospital. We volunteer at local non-profits and participate in community initiatives and events. Our dedication to the health and well-being of our entire community makes this a truly special place to work.

Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the Department. Participates in the department's and organization�s performance improvement activities.

Responsibilities:

1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office. 

2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc. 

3. Reviews and edits all written materials. 

4. Copies and distributes all forms of communication to patients, physicians, and hospital staff as directed. 

5. Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately. 

6. Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention. 

7. Maintains an organized, efficient filing system.

8. Records, prepares and distributes meeting minutes. 

9. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment. 

10. Interacts professionally with all visitors, within the department/office and with other departments. 

11. Demonstrates the ability to be flexible and organized during stressful situations.

12. Manages and operates equipment safely and correctly. 

13. Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports. 

14. Accurately enters monitoring and evaluation and study information into database software. 

15. Assists Managers by providing clerical support for quality initiatives as directed. 

16. Assists in the development and coordination of performance improvement reports to the Quality Council. 

17. Distributes performance improvement/quality management, regulatory compliance and JCAHO preparedness materials as directed. 

18. Accepts other duties as assigned. 

Education: H.S. Diploma required

With strong hearts and open minds, we’re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!

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