Hungry, Humble, Honest, with Heart.

The Opportunity

Are you an experienced office management professional with a proactive approach, excellent communication skills, and a knack for building relationships? If so, you'll thrive in our dynamic Munich office where you’ll play a vital role in shaping a positive workplace culture while collaborating with a supportive team that values creativity and encourages personal and professional growth.

About the Team

The Workplace Services team at Nutanix, located in Munich, Germany, is dedicated to creating a productive and enjoyable working environment for employees. The team values collaboration, open communication, and a supportive culture where team members often seek advice from each other. With a mission to enhance workplace efficiency and employee satisfaction, the team focuses on implementing effective office policies, organizing events, and maintaining a well-managed office space that aligns with the company’s goals.

You will report to the Director of Real Estate and Workplace Services, who adopts a laid-back and supportive leadership style that encourages team members to bring problems and potential solutions. The work setup for this role is hybrid, requiring you to spend a minimum of 3 days per week in the office to ensure effective collaboration with your team and stakeholders.

This role requires approximately 10% travel, primarily to Norway and Finland, after the candidate successfully passes their probationary period. Initially, travel may occur infrequently, but it will play a role in facilitating relationships and understanding the workplace needs across these regions.

Your Role

• Manage day-to-day operations of the Munich office, ensuring a productive work environment.
• Implement and enforce office policies and procedures to streamline operations.
• Coordinate and organize events, including catering and logistics for visits.
• Conduct periodic walk-through inspections of facilities, liaising with landlords for maintenance and compliance.
• Build strong relationships with key stakeholders and team members to foster collaboration.
• Assist in procurement management for office supplies and equipment.
• Oversee scheduling modifications and space management within the office.
• Achieve integration into the office culture and establish a mentoring relationship within the first three months.

What You Will Bring

• Minimum 5 years of experience in office management.
• Strong skills in implementation of office policies and procedures.
• Effective client interaction and event organization abilities.
• Proficiency in procurement management and scheduling site modifications.
• Excellent communication skills and professional personal presentation.
• Ability to conduct facilities inspections and maintain oversight.
• Familiarity with Excel and Google Apps for daily operations.
• Multi-language skills and a good understanding of finance are advantageous.

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