The University of Notre Dame Australia Careers

Manager (Secretariat), University Secretary

Manager (Secretariat), University Secretary

Fremantle or Sydney campus

Full-time opportunity, Fixed term contract (12 months Maternity Leave cover)

• Join a national university committed to excellence in education, scholarship and research
• Supportive Staff and work environment
• Level 9 $126,515 pa to $134,018 (Base) Fremantle + 14.25% superannuation
• Level 9 $142,145 pa to $150,894 (Base) Sydney + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The University Secretary’s Office promotes and supports good governance and decision-making across the University and supports statutory, regulatory and compliance obligations.

About the role

Reporting to the University Secretary, this position will manage the University’s Secretariat activities, providing expert and impartial governance advice and services to the University’s governing boards, and statutory committees. This position will manage consistent and effective committee servicing across the University and provide accurate governance advice across the University community to ensure governance standards are upheld in accordance with responsibilities under relevant legislation, Statutes, regulations, policy and
approved Charters and Terms of Reference.

Key Responsibilities

• Manage external and internal reviews of governance processes, ensuring appropriate stakeholder engagement and implementation of improvements.
• Provide secretariat services for the Board of Directors, relevant sub-committees, Board of Trustees and Board of Governors, ensuring governance standards are met.
• Manage efficient and timely production and distribution of Board papers, agendas and minutes and initiate improvement to processes and software systems used, ensuring relevant and accurate data to support decision making.
• Oversee management of committee servicing and related governance processes across the Secretariat, ensuring processes are consistently applied and high-quality standards are upheld.
• Oversee the management of all aspects of secretariat services for the University’s statutory committees, ensuring good information flow and coordination between executive, faculty, school and university committees.
• Lead the Committee Services Officer to ensure effective provision of secretariat services to Academic Council and other key governance committees.

Qualifications, skills & experience

• A post graduate qualification in governance, Business Administration or other relevant field, preferably a member and/or having undertaken Governance Institute/AICD courses in governance.
• Extensive experience managing a secretariat function, providing high level and timely advice on corporate and academic governance and committee servicing matters, preferably within the higher education
  sector.

Benefits

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

To expediate the process, we will begin shortlisting and conducting interviews prior to the close of the advertisement. we encourage applicants to apply as soon as possible.

Previous applicants need not apply.

Applications closing date: 6 January 2024

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Tripti, Tripti.shukla@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.