The University of Notre Dame Australia Careers

Administration Coordinator, Kimberley Centre for Remote Medical Training
Broome Campus
Full-time opportunity, fixed-term contract

• Friendly and collaborative work environment
• Rewarding opportunity offering career development
• Level 6 from $88,988 + 14.25% super + remote benefits

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
 
About the role

Administrative Coordinator provides a broad range of high-level administrative services to support KCRMT’s program of work and facilitate the delivery of business operations, including teaching, learning and research.

Key Responsibilities

• Provide a range of high level administrative and project support services within KCRMT to meet the business needs.
• Provide leadership and direction to administrative staff and provide on the job training and advice to staff.
• Create a range of high-level documents including various types of correspondence, presentations and reports for internal and external stakeholders.
• Coordinate timetabling and scheduling for School by collaborating effectively with university staff.
• Provide financial and HR support in consultation with the Faculty Manager.
• Respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues.
• Provide excellent customer service to students and University stakeholders.
• Coordinate and manage records and databases, to ensure that all information is accurate, stored correctly and accessible.
• Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation.
• Provide accurate, detailed information; including data entry, maintaining spreadsheets, managing correspondence, managing data bases, collating data for report and under direction prepare a range of written communication.
• Contribute to continuous improvement delivery by reviewing, developing, and implementing enhanced administrative systems and processes.
• Coordinate and provide administrative support for the planning and delivery of rural events and engagement activities for students.

Qualifications, skills & experience

• Relevant tertiary qualifications in business administration, education or similar and relevant administrative experience.
• Proven administrative supervision/leadership experience in a busy, complex environment.
• Higher education experience is desirable.
• Strong understanding of administrative and office management procedures and the ability learn and understand relevant institutional policies, procedures and regulations and apply and implement them.
• Demonstrated success in the delivery of quality customer service.
• Highly developed written and verbal communication skills, and the ability to interact professionally with a diverse range of people both internal and external
• Proven ability to work collaboratively with various departments and/or teams to achieve common goals.
• Demonstrated skills in strategic and project management and the ability to meet competing deadlines.
• Excellent computer skills including email, internet, MS Office and information systems and data bases such student administration systems and the ability to learn and implement new systems.
• Strong organisational skills and attention to detail and accuracy in completing tasks.
• Flexibility to adapt to changing priorities and handle unexpected challenges to meet competing deadlines.
• Demonstrated experience in a financial role including experience in procurement and financial processes.
• Experience in servicing and attending committee meetings.

Benefits

• Fitness Passport on offer
• Generous training and development opportunities.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 12 September 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, melissa.schmidt@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.