The University of Notre Dame Australia Careers

Senior Administration Officer, School of Nursing and Midwifery
Fremantle Campus
Full-time opportunity, Continuing Contract

• Friendly and collaborative work environment
• Rewarding opportunity offering career development
• Level 5 from $82,752 + 15.00% super

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.
 
About the role

You will lead the administration team and coordinate clinical placements across the School of Nursing and Midwifery, ensuring seamless operations, accreditation compliance, strong stakeholder partnerships, and an exceptional placement experience for students.

Key Responsibilities

• Lead and support the administrative team, ensuring efficient operations, high service standards, and compliance with University policies and procedures.
• Coordinate clinical placements for nursing and midwifery students, ensuring alignment with curriculum, accreditation requirements, and regulatory standards.
• Build and maintain strong relationships with healthcare providers, industry partners, academic staff, and students to support successful placement outcomes.
• Manage placement systems, records, reporting, and data to ensure accuracy, compliance, and continuous improvement.
• Provide high-level administrative support, including preparing reports, coordinating meetings, managing communications, and supporting procurement and finance processes.
• Coordinate teaching timetables, placement schedules, and key School events, including orientations and training sessions, to ensure the smooth delivery of academic and placement activities.

Qualifications, skills & experience

• Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.
• Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.
• Highly developed communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.
• Excellent operational, organisational and administrative skills, with the ability to prioritise tasks and manage competing deadlines in a dynamic environment.
• Demonstrated High level proficiency in using administrative and management software to track and report on placement data such as Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Timetabling and Data Base programs (Allocate, Sonia, CELCAT), and video-conferencing tools.

Benefits

• Fitness Passport on offer.
• Generous training and development opportunities.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 30 July 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.     

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, [email protected] 

Unsolicited contact from recruitment agencies will not be entertained.