Senior Administration Officer- School of Nursing & Midwifery

Administrative Sydney, NSW


Senior Administration Officer, School of Nursing & Midwifery, Darlinghurst Campus

HEW 5, Full-time, Continuing role

About the University

Since its inception in 1989, Notre Dame has become a leader in higher education and now has over 12,000 students enrolled across its three main campuses in Broome, Fremantle, and Sydney.  Notre Dame is an Australian University which embraces both the modern Australian university tradition and the ancient and esteemed traditions of Catholic universities both in Europe and North America.

The University is especially noteworthy for its role as a leader in the great traditional professional disciplines of Health and Education, long associated with the mission of the Church in Australia. Through its Broome Campus, the University has also assumed a special role in the education of, and service to, the Aboriginal people of North Western Australia.

About the School

The School of Nursing, Midwifery, Health Sciences & Physiotherapy offers undergraduate programs that are highly regarded by the profession and a range of postgraduate coursework and research programs. The School benefits from strong relationship with industry with some post graduate programs offered as industry partnerships. Graduates from the School  are well respected by the profession.

About the role

This position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the School of Nursing & Midwifery. Specifically the role will be responsible for a broad range of student related activities and be the initial contact for providing information, advice and assistance to students. This position will report to the Professional Practice Coordinator, working with general direction, and will oversee the administration function within the School’s Professional Practice Office.

Key Responsibilities

  1. Provide effective and efficient administrative support and assist the Professional Practice Coordinator in supervising the administrative function within the School’s Professional Practice Office.
  2. Coordinate and oversee clinical placements including the allocation of professional practice placements utilising web based and data driven software to coordinate and collaborate with the Professional Practice Coordinator and Academic Employees ensuring efficient delivery of clinical placements.
  3. Support the Professional Practice Coordinator to ensure students are compliant with relevant NSW Ministry of Health requirements ahead of placement.
  4. Compiling and assisting with reports, typing of correspondences, submissions, statistical summaries and data sets, and other material as required.
  5. Assisting the Head of School and/or their delegate with the management and review of policies, procedures, guidelines and forms.
  6. Liaise with various leaders across the University departments to ensure collaboration.
  7. Coordinate meetings, prepare minutes and organise correspondence for meetings.


Selection Criteria


  1. Supportive of the Objects of Notre Dame as a Catholic University.
  2. Completion of a degree with subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
  3. Demonstrated administrative experience, preferably in tertiary or other education sectors.
  4. Highly developed communication skills, with the ability to build relationships, engage and influence stakeholders
  5. Excellent operational, organisational and administration skills including the ability to manage multiple competing priorities.
  6. High level of competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, SONIA).
  7. An understanding of the contribution policies, data sets and procedures make to the achievement of the University’s strategic objectives.
  8. Ability to collaborate across multifunctional teams, providing a high level and responsive service.
  9. Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Enquiries about the role: Please contact [email protected] by quoting the Job title and reference number in the subject line.

How to apply:

Applicants are expected to address the selection criteria in their Cover Letter and have current and valid work rights in Australia.

 Applications close 11 October 2022

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.