The University of Notre Dame Australia Careers

Description

Senior Administration Officer, School of Health Sciences
Fremantle Campus
Part time opportunity (0.4), Fixed term contract (12 Months)

• Join the University supporting its students and staff to achieve their career goals
• Be part of a welcoming community of professionals, academics and students
• $77,437 - $86,102 pa (Level 5) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission. We do this through the dynamic learning experiences made possible by the teaching staff, the collaborative and strong external partnerships with industry and engagement with alumni and the community. Our courses are delivered by experienced clinicians and academics ensuring materials and content are evidence based, contemporary and future focused.
 
About the role

This position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the clinical education area within the School of Health. 

This position will report to the Clinical Academic Lead (Occupational therapy), working with general direction, and will oversee the administration function within clinical education

Key Responsibilities

• Provide effective and efficient high level administrative support and assist the Clinical Academic Lead (OT) in supervising the administrative function within clinical education area.
• Coordinate meetings, prepare accurate minutes and organise correspondence for meetings in a timely and efficient manner.
• Compiling and assisting with reports, typing of correspondence, submissions, statistical summaries and data sets, and other similar material as required,
• Provide excellent customer service to students and University stakeholders by providing quality responses to a wide range of queries, whilst liaising closely with other areas of the organisation.
• Support and maintenance of internal databases and registers and management of day-to-day requirements of the office.
• Assisting the Clinical Academic Lead (OT) and/or their delegate with the management and review of policies, procedures, guidelines and forms.
• Support procurement and finance processes as required.
• Provide regular liaison with various leaders across University departments to ensure effective and productive collaboration.
• Comply with all other reasonable training and duties as identified by the line manager (or delegate).
• Comply with University policies and procedures in all aspects of their work and conduct.

Qualifications, skills & experience

• Completion of a degree without subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience in administration with advanced level of organisation and computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems
• Highly developed communication skills, with the ability to build relationships, engage and influence stakeholders
• Excellent operational, organisational and administration skills including the ability to manage multiple competing priorities.
• High level of competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and placement database SONIA
• An understanding of the contribution policies, data sets and procedures make to the achievement of the University’s strategic objectives.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.
• Sensitivity to and recognition of dealing with confidential information

Benefits

• Generous training and development opportunities.
• Rewarding Opportunity.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 06 January 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Janette Tam, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.