Senior Administration Officer

Administrative Fremantle, Western Australia

Description

Senior Administration Officer, School of Health Sciences
Fremantle Campus
Part time opportunity (0.4), Fixed term contract (12 Months)

Join the University supporting its students and staff to achieve their career goals
Be part of a welcoming community of professionals, academics and students
$77,437 - $86,102 pa (Level 5) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience.

About the role

The Senior Administration Officer undertakes a pivotal role in supporting the coordination of clinical placements across the School of Health Sciences.

Key Responsibilities

Provide high level administrative support to the Clinical Education Office, including scheduling meetings, preparing documentation such as compiling reports, correspondence, submissions, statistical summaries and data sets, other similar material as required and managing communication with key stakeholders.
Assist with and contribute to submissions, statistical summaries, data sets and report compilation and other material related to placements and student outcomes as required.
Support procurement and finance processes as required
Respond to enquiries from students, staff, and external partners, providing timely and accurate information on clinical placements.
Coordinate and manage administrative requirements of clinical placements for Health Sciences students, ensuring alignment with curriculum and accreditation standards.
Liaise with healthcare providers and industry partners to establish and maintain placement agreements and foster positive relationships.
Manage student placement information

Qualifications, skills & experience

Degree, or Advanced Diploma with 1 year of work experience, or Diploma with a minimum 2 years of relevant administrative experience, or;
Certificate IV with extensive work experience in Administration or a Clinical Setting.
Demonstrated administrative experience with advanced level of organisation and computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems
Highly developed communication skills, with the ability to build relationships, engage and influence a diverse range of stakeholders
Excellent operational, organisational and administration skills with the ability to prioritise tasks and manage competing deadlines in a dynamic environment.
Proven record of preparing high quality documentation with excellent accuracy and attention to detail
Demonstrated high level of competency in using administrative and management software to track and report on placement data such as Microsoft Office Suite (Word, Excel, PowerPoint Visio), Adobe, In-Design, Timetabling and placement database programs such as SONIA Allocate, CELCAT and video-conferencing tools

Benefits

Generous training and development opportunities.
Rewarding Opportunity.
Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 01 April 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.