The University of Notre Dame Australia Careers

Administration Officer, School of Medicine
Onsite at Lithgow, NSW (Rural Clinical School)
Part time (0.5), Fixed term contract (31/12/2026)

• Rewarding opportunity
• Friendly and collaborative environment
• $77,683 to $83,423 (Level 4) + 14.25% superannuation (pro rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The School of Medicine is committed to developing and training excellent, caring, ethical doctors. We seek to provide excellence in medical education and training delivered in the context of Catholic faith and values, with respect for human life, dignity and social justice. The School of Medicine offers a four-year Doctor of Medicine (MD) program that has been fully accredited by the Australian Medical Council of Australia and is highly ranked by graduates in national surveys. Key features include a focus on small group teaching and problem-based learning, combined with rich clinical experiences across the entire program. The School also offers several postgraduate health education programs to assist health professionals to develop their capabilities as educators and leaders and a Pre-Medicine Certificate at an undergraduate level. The School also receives Grant funding from the Commonwealth as part of the Rural Multidisciplinary Health Team program to develop a well-trained rural medical workforce that will reduce the disadvantages in future community health needs currently being experienced widely in rural and remote Australia.
 
About the role

This position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the Rural Clinical School, School of Medicine, and assisting the Executive Officer under general direction to support the day-to-day administration of the Rural Clinical School. This position reports to Executive Officer and by extension to the Associate Dean, Rural.

Key Responsibilities

• Provide effective and efficient administrative support in all matters pertaining to the efficient day-to-day administration of the School, including the provision of administrative support for staffing-related processes and activities;
• Assist with the management of School agreements; and finance and procurement.
• Assist with the preparation of the School’s budget submissions and accurately managing expenditure.
• Provide advice to School staff members regarding business operations processes in line with University policy, procedure and guidelines.
• Provide administrative support to School committees, including the preparation of agendas and minutes.
• Provide welcoming, informative and accurate service support to the Lithgow reception desk as required;
• Provide general administrative support including photocopying, mail sorting and dispersal and record retrieval;
• Preparation and processing of accounts payable vouchers and requisitions for approval;
• Reconciliation of creditor accounts;
• Maintaining schedules for the administration of motor vehicles for the Rural Clinical School,
• Data entry for analysis for reports and sundry research as required;
• Provide assistance in the planning and delivery of key Rural Clinical School events;
• Comply with all other reasonable training and duties as identified by the line manager (or delegate);
• Comply with University policies and procedures in all aspects of their work and conduct;

Qualifications, skills & experience

• A Diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training.
• Proven administrative experience in a busy, fluid environment (higher education experience highly regarded)
• Knowledge of administrative policies and procedures and the ability to interpret and apply them
• Demonstrated success in the delivery of quality client service
• Excellent interpersonal and communication skills
• Excellent computer skills including email, internet, MS Office (including SharePoint) and student administration systems and the ability to learn and implement new systems
• Highly developed organisational and attention to detail skills with the demonstrated ability to meet deadlines.
• Proven capacity to work both independently and as a collaborative team member.
• Good interpersonal and the ability to work in a team environment;
• Proven time management skills, combined with an analytical approach to problem solving
• A commitment to maintaining confidentiality with all documentation and details;

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 06 January 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Seamie Hanafin, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.