Senior Administration Officer, School of Arts & Sciences (Internal Only)
Description
Senior Administration Officer, School of Arts & Sciences (Internal Only)
Fremantle Campus
Full-time opportunity, Continuing contract
- Friendly and collaborative environment
- Rewarding opportunity
- $82,752 pa (level 5) + 15% superannuation
About the university
We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.
With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.
About the school
The Faculty of Arts, Sciences, Law and Business comprises two vibrant schools: the School of Arts & Sciences and the School of Law & Business. Our national faculty is based across three distinct campuses in Fremantle, Sydney, and Broome.
The National School of Arts and Sciences is one of the two national schools within the Faculty of Arts, Sciences, Law and Business. It is based across two campuses in Fremantle and Sydney. The School of Arts and Sciences delivers a practical, ethical, and industry-focused education in diverse areas of study, including the liberal arts, communications and media, counselling, and science, with a range of undergraduate and postgraduate programs on offer.
The National School of Law and Business is the second of the two national schools within the Faculty of Arts, Sciences, Law and Business. It is also based across two campuses in Fremantle and Sydney. The school aims to deliver a career-focused education that equips students with the practical skills and knowledge required to adapt and excel in the highly competitive fields of law and business.
About the role
The Senior Administration Officer performs a range of high-level administrative duties to support the school across teaching, learning, and research activities. The role also provides quality support to the Administration Coordinator to ensure the effective management and operation of the school.
Key Responsibilities
- Deliver high-level administrative support to advance the strategic and operational objectives of the National School of Arts & Sciences.
- Coordinate meetings and prepare documentation, correspondence, presentations, and reports at a national level.
- Provide financial administration support, including maintaining financial records, processing payments, purchase orders, and invoices, while monitoring and reporting on budget expenditure.
- Deliver excellent customer service to students and internal and external stakeholders.
- Ensure tasks and communications are completed accurately and in a timely manner, while collaborating effectively with other areas across the organisation.
- Support and, where required, guide administrative staff by providing on-the-job training and manage detailed administrative tasks such as data entry, spreadsheet maintenance, correspondence, and report preparation.
Qualifications, skills & experience
- A degree qualification with relevant experience, or an equivalent combination of experience and/or education/training.
- Demonstrated administrative experience in a busy, dynamic environment, with advanced organisational and computer skills, including proficiency in the Microsoft Office suite and the ability to learn in-house systems (higher education experience is highly regarded).
- Sound knowledge of administrative policies and procedures, with the ability to interpret and apply them effectively.
- Proven ability to deliver high-quality customer service.
- Excellent interpersonal and communication skills.
- Strong computer proficiency, including email, internet, MS Office (including SharePoint), student administration systems, and the ability to learn and implement new systems.
Benefits
- Fast paced environment with opportunity for professional growth
- Generous training and development opportunities
- Friendly and collaborative working environment
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 18 August 2026
For further information on how to apply, please visit: How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University is committed to providing a safe, respectful and inclusive working and learning environment.
The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact us
Please direct your queries regarding this role to Haritha Garlapati, [email protected]
Unsolicited contact from recruitment agencies will not be entertained.