Human Resources Administrator - 12 Month Contract

People & Culture / Talents et culture Toronto, Ontario

Position at Northbridge Financial Corporation

“The Power of Together”

Join Northbridge, a growing dynamic company that has a long and rich Canadian history in providing innovative insurance solutions to customers nationwide.

Northbridge Financial Corporation is a leading commercial property and casualty insurance company that’s been helping protect Canadian businesses for more than 90 years. We’re 100% Canadian!

We offer a wide range of creative solutions to our customers through our Northbridge Insurance, TruShield Insurance and Federated Insurance brands where we strive to create a fair and friendly culture, upheld by the foundation of our five corporate values: respect, passion, connectedness, creativity, and excellence.

By continually striving to challenge the status quo, and by focusing on helping the customers we have the privilege of insuring achieve the possibilities of their business, we’ve been able to build our reputation as one of Canada’s largest commercial insurance providers.

To help us continue to build on this success, we’re committed to attracting, developing and retaining the best people.

Be part of a team that’s passionate about making a difference every day, fuelled by our entrepreneurial spirit and where everyone owns a part of our success. Our company has had an amazing journey so far, and our future is full of new possibilities!

Located in the heart of Toronto’s Financial District, our head office is easily accessible by TTC and GO Transit, and within walking distance to the Eaton Centre, Scotiabank Arena, Rogers Centre, and CN Tower. As a national property and casualty commercial insurance provider, we also have offices across Canada.

Position Summary 

The Human Resources Administrator (Contract) is responsible for performing various administrative People & Culture functions, as well as providing support to members of the People & Culture department.  The incumbent will also be accountable for the coordination of various corporate initiatives, such as Take Our Kids to Work Program,. This is a one year contract, beginning February 2020.

What you will be doing:

  1. Perform administrative support for the People & Culture department.
  2. Responsible for day to day accountability for payroll administration.
  3. Assist with recruitment and onboarding activities in collaboration with the Talent Acquisition team.
    • Prepare new hire packages
    • Conduct orientations
    • Submit onboarding paperwork to Payroll
  4. Manage the PeopleSupport Inbox by resolving and responding to staff inquiries related to policies and procedures, pay, benefits, educational expenses and employment related matters in a timely manner. Where necessary, triaging inquiries to the appropriate People & Culture teams.
  5. Coordinate and facilitate legislative training to all staff.
  6. Responsible for preparing and distributing various reports (i.e. milestone, birthday, audit, etc).
  7. Monitor and set up new hires on the company-wide Attendance Management System.
  8. Ensure personnel files are maintained and documents are filed in a timely manner.
  9. Accountable for coordinating and participating in various corporate initiatives (i.e. Take Our Kids to Work, and annual compliance process).
  10. Update and maintain organizational charts on a quarterly basis for the leadership team.

Other duties as assigned.

What we are looking for:

  • Post-secondary school education and/or equivalent on the job experience within the HR field.
  • 1-2 years of experience as an HR Assistant preferred.
  • Good knowledge and experience with Microsoft Office applications
  • User level knowledge of Visio would be an asset

What sets you apart:

  • Ability to develop and maintain effective working relationships with both internal and external contacts.
  • Ability to manage multiple and changing priorities in a dynamic environment.
  • Strong verbal and written communication skills; customer service oriented.
  • Good problem-solving and decision-making abilities.
  • Proven organizational and administrative skills.
  • High degree of professionalism.
  • High degree of confidentiality and discretion

Application Process:

Northbridge welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Interested, qualified candidates are encouraged to apply.

All offers of employment are conditional upon satisfactory background and reference checks, including a criminal record check, credit check, and employment and educational verifications.