Description
About the Role
NinjaOne is looking for a proactive and detail-oriented Associate Event Coordinator to support the planning and execution of our trade shows and conferences across EMEA. You will report into the Trade Shows & Conferences Team, EMEA and collaborate with marketing, sales, and external vendors to ensure smooth and impactful event experiences.
This role is a fantastic opportunity for someone early in their career looking to gain hands-on experience managing event logistics, vendor relationships, and cross-functional collaboration in a fast-paced, international tech company.
Location - Berlin, Germany
What You’ll be Doing
• Assist in coordinating trade shows and conferences across Europe, including the UK, Germany, France, Benelux, Nordics, Italy, and Spain
• Support booth design, signage, event graphics, vendor coordination, guest speakers, and event setup logistics
• Manage relationships with trade show organizers, suppliers, and travel partners
• Handle administrative tasks such as contract tracking, invoice processing, and maintaining event documentation
• Organize employee and customer travel for events in collaboration with travel agencies and internal stakeholders
• Manage and track trade show swag, inventory, and shipments
• Evaluate event opportunities such as sponsorships and local marketing initiatives
• Collaborate with internal teams to align event execution with campaign messaging and business goals
• Ensure smooth communication across stakeholders and contribute to a positive attendee experience
• Assist with post-event reporting and analysis
• Other duties as needed
About You
• 1–2+ years of experience supporting or coordinating trade shows, conferences, or B2B marketing events
• Self-motivated and highly organized with a strong attention to detail
• Excellent verbal and written communication skills in English & French; German language skills is considered a plus
• Analytical mindset and comfortable working toward measurable event goals
• Able to manage multiple tasks, timelines, and priorities simultaneously
• Proficient in Microsoft Office Suite (Word, Excel, SharePoint, PowerPoint, Teams); CRM or event software experience is a plus
• Willingness to travel up to 15–40% across EMEA (especially during spring and autumn event seasons)
• Valid driver’s license and good driving record
• Experience in B2B SaaS, IT, or MSP space is a plus
About Us
NinjaOne unifies IT to simplify work for more than 35,000 customers in 140+ countries.
The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work.
NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.
What You’ll Love
Grow personally and professionally with one of the fastest growing companies
Enjoy your lunch covered by NinjaOne 3 times/week at the office
Access to our Corporate Benefits Platform (with discounts for brands such as Expedia, FitX, Zalando and many more)
Develop your skills through our renowned training platform
Receive competitive compensation
Collaborate with a curious, kind, international and intercultural workforce
Enjoy your work environment with its location in the heart of Berlin, directly at the Alexanderplatz (close to all transit)
Additional Information
This position is NOT eligible for visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
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