Temporary Executive Assistant to The President

President's Office New York City, New York


Description

Temporary Executive Assistant to The President

The President’s Office at New York Public Radio is seeking an enthusiastic, upbeat and highly organized Temporary Executive Office Assistant (August-December) to join us in supporting the Office of the President. Reporting to the Interim President, this position supports calendar management, expense tracking and reporting, and other administrative tasks and projects.
This position will serve as the right-hand person and gatekeeper, managing the President’s daily affairs and keeping her on track. You must have the ability to effectively prioritize your own work according to the needs of the President, think critically, speak up when you see potential issues and offer solutions with a high level of professionalism and confidentiality.

RESPONSIBILITIES:

  • Administrative support to the President’s office with a heavy focus on calendaring and scheduling
  • Supporting President in approval processes for staffing, expenses and contracts within multiple systems such as Jobvite, Agiloft and Concur
  • Prepare next-day agendas and meeting materials
  • Serves as scheduling and administrative liaison to members of the Board
  • Point of contact among executives, employees, clients and other external partners, coordinating meeting logistics, communications and materials.
  • Coordinate travel arrangements and create itineraries
  • Research and create biographies for key meeting attendees
  • Collect and prepare information as directed by the President
  • Prepare for and facilitate daily meetings, breakfasts, lunches and special events
  • Draft timely, accurate and appropriate correspondence and communications
  • Process expense reports and invoices, track departmental budget spending and reconcile invoices
  • General departmental support for the office including: receiving and sorting mail, triage incoming communications to the appropriate staff and facilitating response or action as needed.
  • Assist with filing and administrative tasks as necessary
  • Assist with daily interoffice and local errands

QUALIFICATIONS

  • A high degree of organization and efficiency, persistence and follow-through
  • Demonstrated ability to build working relationships with key stakeholders
  • At least 3 years  of professional experience performing administrative duties for senior level staff members, preferably at the C-level.
  • A very proactive attitude and desire to identify areas that need help and step in
  • Resourcefulness, creativity, the ability to operate in a fast-paced work environment and handle concurrent tasks and priorities with focus and composure
  • Extremely detailed oriented to ensure accuracy and quality of work
  • A friendly demeanor, excellent communication skills—both oral and written—and the ability to build and maintain relationships with people at all levels, including executives, trustees, industry representatives, strategic partners and the public
  • Maintains confidentiality in all areas and while working with sensitive documents
  • Must demonstrate a can-do-attitude and grace under pressure
  • Proven ability to exercise good judgment with a high level of professionalism
  • Proficiency with and ability to use Microsoft Office (Excel, Outlook, Word, and PowerPoint), Google Suite, Slack and learn other programs as needed
  • Exposure and experience arranging meetings and other special events with superb time management and organizational skills.
  • Experience working for a non profit or mission driven organization a plus
  • Strong commitment to our mission and goals of the organization
  • Ability to work extended hours; must be flexible and willing to work and be on call during weekends and after business hours.

 

Additional Role Information

This is a full-time temporary (August-December) non-exempt role to support the Interim President while the search for a permanent CEO concludes, with the potential to be converted to a permanent role. The hourly rate for this role is $38.46-$46.70 ($70,000-$85,000 annualized at 35 hours per week) plus eligibility for medical insurance and sick time. Compensation offered within this range is determined by skills, experience and organizational pay equity. New York Public Radio offers excellent medical, dental, and vision insurance, vacation, personal and sick time as well as parental leave.

This role operates in a hybrid capacity, coming into the office approximately 3 flexible days each week. Given this role will be in the office/studios, being fully vaccinated against COVID-19 is required unless NYPR has approved a specific religious or medical exemption in advance of the first day of work. At this time, NYPR defines being fully vaccinated as having received two Moderna or Pfizer COVID-19 vaccinations or one Johnson and Johnson vaccination.

 

Commitment to Diversity, Equity & Inclusion

At New York Public Radio diversity, equity, and inclusion is more than a strategy or an initiative; it is an organizational mindset that is reinforced every day. Ultimately, we strive to place our employees at the center of our thinking and pursue inclusive strategies to support and encourage them and create a more engaged, committed, and productive workforce. Diversity, equity, and inclusion are especially important to us as a media organization because a diverse workforce allows us to report with perspective and insight, and deliver a variety of content reflecting the diverse population we serve in New York City and beyond. We believe that diversity is essential to honest, authentic, accurate storytelling and reportage; creating an inclusive workplace in which all voices are encouraged and heard is a core part of our values as an organization. 

Equal Opportunity

New York Public Radio is an equal opportunity employer committed to achieving the goal of equal employment opportunity for all. Applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, creed, color, religion, gender, national origin, citizenship status, age, genetic information, military or veteran status, sexual orientation, marital status, employment status or any protected federal, state or local status unrelated to the performance of the work involved. 


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