HR Coordinator
Description
We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today!
The role at a glance:
The NBBJ Seattle office has a unique opportunity for a highly capable Human Resources professional to join our team as a HR Coordinator. This is a tremendous opportunity for an individual to gain foundational human resources experience and embark on an exciting and rewarding career path. The ideal candidate is positive, highly organized, detail-oriented, and eager to learn. This role requires adaptability and the ability to pivot as expectations and projects shift. This position also requires someone inquisitive and proactive in supporting the team, finding creative solutions, and willing to support all areas of HR.
In your new role, you will:
- Supports the overall HR team with various daily tasks and projects, including but not limited to benefits, compliance reporting, onboarding, data entry, payroll auditing, and employee file maintenance.
- Responsible for maintaining and monitoring HR inbox and answering general employee questions about benefits, policies, and procedures.
- Supports and maintains HR System Records, filing, I-9 & E-Verify record keeping, invoice and receipt reconciliation for HR expenses, and other general administrative duties.
- Support firm wide recruiting efforts - editing job descriptions, posting jobs, and reference checks, assist in scheduling interviews, drafting offer letters, and updating candidate information in the ATS.
- In collaboration with HR team, assist with the university outreach and summer internship programs.
- Coordinates new hire onboarding for all NBBJ employees, including entry into ATS, HRIS (Deltek), background checks, and employment verifications.
- Responsible for maintaining and updating the HR SharePoint site, employee handbook, policies, and intranet.
- Assists team with annual reports such as EEO, Vets-4212, OHSA, etc; COBRA notices & Worker's Compensation
- Other duties as assigned.
What you will need to succeed:
- Associate’s or Bachelor’s degree in human resources or a related field is preferred, or equivalent years of experience.
- Experience in Professional Services, A&E industry, or start-up experience preferred.
- 2-4 years’ experience working in HR.
- Superb written and verbal communication skills – this role calls for proactive communication within the firm and external vendors.
- Must be tenacious, persistent, and able to set deadlines and prioritize multiple ongoing projects.
- Working knowledge of Microsoft Suite Outlook and other database management; experience in HRIS, ATS systems preferred.
- Must take initiative and follow through with short- and long-term assignments.
- Must be flexible, reliable, willing, and able to take on new tasks and learn new things.
- Able to exhibit a high level of confidentiality.
Why choose NBBJ?
We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.
- NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
- Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
- We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
- In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
- We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
- Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.
NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.
NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.